Universities need robust virtual event management tools to host successful online events. Today, virtual events have become a big part of university life. Due to the rise in remote work and learning environments, many universities now host online workshops, guest talks, training sessions, interviews, and open house programs. As a result, event management teams need tools that support video streaming, live chat, breakout rooms, and easy check-ins.Â
If you’ve been part of academic conferences for a while, you know that managing submissions and reviews can get complex. The peer review process is one of the most important parts of successfully hosting an academic conference. Authors submit their abstracts to be reviewed; reviewers read, score, and share comments for each submission. If the workflow is organized, all parties stay on track. However, when the workflow is disorganized, the entire review process becomes slow and stressful for authors, reviewers, and organizers alike.
The best event check-in apps do more than scan a ticket. When several hundred people arrive within the same 20-minute window, the right app keeps the line moving, gives staff a reliable attendee record, and handles the exceptions that usually slow a desk down.
A forgotten QR code, a misspelled name, a walk-in registration, or a full session should not bring entry to a halt. Organizers need a tool that works with their event format, badge plan, staffing level, and reporting needs.
This guide compares 12 check-in apps for conferences, corporate events, trade shows, workshops, public ticketed events, and VIP gatherings. It explains what each option handles well and what you should test before making a decision.
Editorial note: Dryfta publishes this guide and appears in the comparison. We reviewed official product and help documentation available on September 23, 2026. We focused on the complete arrival workflow, not a vendor’s claim about scan speed. We did not run the same onsite test on every platform, and features can vary by plan, device, printer, event format, and region. Ask each vendor to demonstrate your busiest arrival period with realistic attendee records.
Abstract submission forms help authors share their work with event teams. Authors work faster when the forms are easy to read. Clear forms reduce delay and help authors understand each step they need to follow.Â
How does an academic event grow from a simple gathering into a strong community you feel part of right away? Academic events bring people together to share ideas and learn. A strong academic event community makes these events even better. It helps its members settle in right away, with clear steps and simple layouts guiding them throughout the process. These practices help the teams maintain order and keep things easy for all users from start to finish.
Hosting global events means event organizers have to consider multiple aspects such as international logistics, budget, technology, legal compliance, cultural sensitivity, and so on. Out of all these aspects, the registration and ticketing process is one piece of the puzzle that holds the key to a successful global event. This is the reason event organizers today prefer investing in smart ticketing systems that help attendees register for these events seamlessly for the attendees. Continue reading
As university students prepare for their fall semester exams, there’s only one thing on their minds: the winter holidays! Most students make plans months ahead to make the most of their holidays. However, these students are also mindful of the generosity of spirit that comes with this holiday season. This is the reason many universities and colleges host fundraising events on their campuses before the holidays. Continue reading
Customer Relationship Management (CRM) has transformed how events are planned, managed, and organised worldwide. CRM dashboards take raw data from previously conducted events and turn them into powerful strategic insights. This real-time analytics helps event teams to go beyond attendance numbers, revealing what truly drives audience engagement. Continue reading
Getting attendees to engage during an event is not as simple as it sounds. It takes a humongous amount of effort to plan and organize an academic event that retains the attention of the attendees from start to end. This can be done through polls, questions and answers, live chat sessions, and more. The goal is to make participation less effortless and more rewarding. Continue reading
Effective communication is the driving force behind a successful academic conference. It can make or break your conference. Speaking of communication, academics often prefer emails to be their most preferred channel of communication. Thus, it’s hardly a surprise that email automation plays a defining role in the success of academic events.
Starting from registration confirmations to post-event follow-ups, every time properly scheduled emails keep attendees informed and engaged. However, manually managing thousands of emails is tedious and is bound to be error-prone. Continue reading
The future of the events is clearly hybrid. It is a space where physical and digital experiences merge on a global scale. Hybrid conferences help manage sessions, virtual and on-site attendees, syncing speakers across the globe, all through one single unified system.
