Guides for Organizing a Successful Virtual Event

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A curated list of guides & resources for organizing a successful virtual event.

The list includes guides & resources for:

Virtual event terminology
Planning a virtual event: content production, technology, rehearsals
Selecting a virtual event platform
Making virtual event exciting

 

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Organising Successful Virtual Events
by Pollicy

Our first virtual event focused on introducing participants to virtual events and we explored options and tips for carrying out successful virtual events.

 

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Quick Guide to Live Streaming a Webinar on your Event Website

 

The Biggest Disadvantage of Webinar Platforms
For hosting virtual events, organizers generally use a webinar platform like Zoom and share a link to the webinar on their event website. This setup, however, means participants have to check-in to sessions on your event website. Then they’re redirected to the associated Zoom webinar that would open in a Zoom desktop client. Participants then flock back to the site and check-in to another session and are redirected again to the associated Zoom webinar. So, they have to switch between the website and the webinar platform continuously.

The Biggest Advantage of Live-Streaming
As a better alternative, if you want to improve the participants’ experience, so they do not have to move out of the website and go to Zoom to watch the webinar for each session, you can Livestream webinars on your website. This setup lets you offer a branded user experience, ability to monetize through multiple channels and provide audience engagement tools to participants and exhibitors right within the website.


In this article, we will talk about the steps required to Live-stream your virtual sessions on your event website. For this tutorial, we have used the following tools:

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A Definitive Guide to Building an Event Website [PDF]

Guide to building an event website

 

As an event planner, having a website is crucial, especially when you are looking for a platform by which people can find you and solicit your services. But, what makes a good event website? And how do you even go about getting your new site up and running? We have all the details you need in this exhaustive guide on how to build an event website.

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Step-by-Step Guide to Presenting at Academic Conferences [PDF]

Guide-to-presenting-at-academic-conference

 

Speaking at an academic conference is a great opportunity researchers look forward to because of the immense possibility of sharing their work with an audience comprising of other researchers, industry experts and corporate heads.

In order to stand out at a conference, you need to make the presentation engaging, interactive and something for the audience to think about and raise questions. But sometimes your nerves may decide to act up at the most crucial point when you are about to make your presentation.

So how do you make sure you give a memorable presentation and tame those pesky nerves? Being well prepared for the conference will allow you to give a great presentation. In this guide, we will provide you with a step-by-step approach to speaking to an academic audience.

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Event Marketing Guide for Academic Conferences [PDF]

event-marketing-guide-for-academic-conferences

 

The most important thing about an event is for it to serve the purpose it was planned, that is, it should reach the targeted audience and participants. Perhaps you are a strategic master at planning events, or you are just learning the art of events planning, but you have not been seeing much of the results you desire; there is something that you are missing out on.

What can make your events stand out, as well as gain the attention of the desired participants and audience is how you market them. Are you already marketing your events but are still not making as much progress as you want? This guide includes 35 event marketing tips you can learn to add more colors to how you plan and execute your meetings.

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Event Organizer’s Guide to Engaging Attendees in Academic Conferences [PDF]

Quick guide to engaging attendees

 

You may have already successfully overcome the hurdle of planning a conference. But, that is only the first bit of the hard parts. The second most challenging thing when it comes to conferences are getting your attendees engaged with the content and ongoings of your conference and make sure they stay that way from start to finish.

Engaging an academic group of people may be slightly more intricate process compared to engaging a general audience. The key point to remember here is that academicians often seek for value in information and tend to connect with new people in order to gain knowledge from them.

With this quick guide, you can come up with engaging activities that can help keep your audience’s attention fully on the happenings at your conference.

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