Make Abstract Submission Easy and Efficient with an Abstract Management System

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Since the dawn of email, its main shortcoming has been that it’s rarely concise or categorizable. This issue is mostly a consequence of there being few ways in which one can immediately obtain all their required information from a quick scan of an email. Naturally, this poses a considerable challenge when attempting to coordinate conferences in which minute detail and adherence to regulations are of utmost importance for a successful outcome.

 

Shortcomings of email correspondence for conference management

Submitting proposals over email is another roadblock to the smooth running of research conferences. Often the candidate/researchers will not be aware of the criteria their proposal must meet, leading to frustrating confusion, delayals, and unnecessarily increased workload.

A possible solution to this common problem is to inform all potential participants of the expected due dates, word counts, etc. However, adherence to these guidelines is immensely difficult to track, considering the sheer volume of emails involved. There is also the added step of forwarding the email contents to prospective reviewers for reviewal. In turn, these reviews would be submitted by email, and thus manual pairing of reviews to the proposal would be necessary. As expected, an email-based correspondence platform for a conference would require a considerable admin and extra hours of work/maintenance.

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How an Abstract Management System makes it Easier to Submit Abstracts?

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What is an abstract management system? A quick intro

As the word suggests, an abstract is a summary of a larger document, mostly used in academic content (such as a research paper). When several authors prepare their abstracts and submit it to a conference through an online channel, it is referred to as abstract submission. This whole process of abstract submission and management is where an abstract management system comes into play.

Abstracts management, i.e., the process of receiving, accepting, preparing, and reviewing abstracts, can be made easy & efficient via an abstract management software.

Instead of conventional manual work, an abstract management system assists in end-to-end management of abstracts, including setting content requirements and deadlines, forming a team, and determining the engagement of each person involved, collecting and reviewing abstracts, and forming a final document. It enables all team members involved to stay organized and on the same page, which is the key to higher efficiency hence an optimal use of resources. This allows all employees to stay on top of the work, from managers who are supposed to get the work done to employees responsible for doing the work.

 

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