Abstract Management Software: Top 10 Features to Look For

abstract management software

 

It can be cumbersome and frustrating to manage hundreds of papers in your inbox coming in for review from authors around the world. Authors are sending in their abstracts; you have to gather them, set them up for review, schedule sessions, generate abstract books, communicate with authors and reviewers, and more.

Abstracts need to be distributed to reviewers for review and discussion. But with several authors, their abstracts and proposals on varying topics, the management of these abstracts can become muddled up.

That is where abstract management software comes in. Abstract management software can help you sort out your work by streamlining participating authors’ submission, review assignment, discussion, and authentication of abstracts.

However, many options are available for conference abstract management software in the tech-driven age. So, which one do you choose for your next conference?

Here are the top 10 features you should look for before committing to an abstract management software.

Hire an IT expert or take it for a trial run yourself but ensure that the software you choose for your next academic event has most of these features for the best and most efficient abstract submission experience.
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The Checklist for Launching Call for Abstracts Successfully

Call for abstracts
 

When planning your conference or event, you want to maximize your potential for attracting high-quality submissions, and you know it all starts with a call for papers. But how do you go about reaching interested parties and maximizing your submissions?

Generating buzz around your event is all about releasing a compelling call for abstracts, which isn’t all that challenging when you follow a few simple guidelines.
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Learn the Benefits of Using an Abstract Management System

make-abstract-submission-easy

 

Since the dawn of email, its main shortcoming has been that it’s rarely concise or categorizable. Naturally, this poses a considerable challenge when coordinating conferences in which minute detail and adherence to regulations are of utmost importance for a successful outcome. This issue is primarily a consequence of a few ways one can immediately obtain all their required information from a quick scan of an email.

 

Shortcomings of email correspondence for conference management

Submitting proposals over email is another roadblock to the smooth running of research conferences. Often the candidate/researchers will not be aware of the criteria their proposal must meet, leading to frustrating confusion, delayals, and unnecessarily increased workload.
A possible solution to this common problem is to inform all potential participants of the expected due dates, word counts, etc. However, adherence to these guidelines is challenging to track, considering the sheer volume of emails involved. There is also the added step of forwarding the email contents to prospective reviewers for reviewal. In turn, these reviews would be submitted by email. Thus manual pairing of reviews to the proposal would be necessary. As expected, an email-based correspondence platform for a conference would require considerable admin and extra hours of work/maintenance.

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What is an abstract management system?

abstract_management_system

 

What is an abstract management system & How does it work?

As the word suggests, an abstract summarizes a larger document, primarily used in academic content (such as a research paper). When several authors prepare their abstracts and submit it to a conference through an online channel, it is referred to as abstract submission. This process of abstract submission and management is where an abstract management system comes into play.

Abstracts management, i.e., the process of receiving, accepting, preparing, and reviewing abstracts, can be made easy & efficient via abstract management software.

It saves time and prevents any data loss

Instead of conventional manual work, an abstract management system assists in end-to-end management of abstracts, including setting content requirements and deadlines, forming a team, determining each person’s engagement, collecting and reviewing abstracts, and publishing the final proceedings. This allows staff to stay on top of the work, from managers overlooking the work to people responsible for doing the work. It enables all team members to stay organized and on the same page, which is the key to higher efficiency hence an optimal use of resources.

 

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New features: Enable Open Discussion for Reviewers; Create Multiple Discussion Rooms

discussion-rooms

 

☑ Enable Open Discussion for Reviewers

In our last update, we added a discussion section for reviewers to discuss about an abstract before accepting/rejecting it. We have provided this a setting under Open Review settings to enable Discussions for assigned abstracts.

Under each assigned abstract, there is now an Open Discussion button. Reviewer would click on it to open the discussion room for the abstract and post comments and upload files along with the Reply button to reply to comments from other reviewers assigned to the abstract.

In the backend, under the abstract detail view, we have provided a discussion tab to display the comments posted by reviewers. There is a Reply button besides each comment to allow admins to reply to comments from within the backend.

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The Complete Guide to Writing Abstracts [PDF]

guide-to-writing-abstracts

 

Writing an academic paper can take weeks, even months of hard work. When you are finally done, you’ll need to create an abstract of your paper.

An abstract reduces longer research work to its essential elements and is designed to be presented on its own. Because your abstract usually is the selling point of your paper that summarizes and represents your work, you’ll want it to stand out.

Writing an abstract that seduces the reader into reading the rest of your paper isn’t as hard as it may seem. By following and implementing the steps outlined in this article, you are sure to turn serial skimmers into readers and even purchasers.

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