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Products Event Schedule

Scientific programs, sessions & speakers

Build the scientific program your conference needs.

Bring accepted research into sessions. Organize talks, posters, panels and workshops across parallel tracks, with speakers, rooms and schedules connected.

Request a demoSee how it works
Sessions organized by event day, with formats, tracks and rooms.
Organizers: build the program
Attendees browse session cards and the event calendar on the event website.
Attendees: explore the schedule
Attendees browse session cards and the event calendar on the event website.

Bring accepted research into sessions

Group papers, add presenters and choose the session formats your committee needs.

Keep a complex program organized

Plan parallel tracks and rooms, then find speaker, room and schedule clashes.

Connect the program to participation

Share personal schedules, materials and session updates, and track attendance and credits.

How it works

Follow the research conference workflow.

  1. 1

    Start with accepted research

    Create sessions from accepted submissions or import an existing program.

  2. 2

    Arrange sessions and speakers

    Group papers, choose formats, tracks and rooms, and check for scheduling clashes.

  3. 3

    Publish and keep people informed

    Share the program on the website and app, then support personal schedules, materials and attendance.

Event Schedule

Keep research, presenters and sessions together

Give each session the people, papers, materials and practical details participants need.

  • Accepted abstracts grouped into sessions
  • Speaker and moderator details
  • Presentation files and personal schedules
Session title, description, dates and times.
Session title, description, dates and times.

Event Schedule

Plan parallel tracks with fewer clashes

Arrange sessions by topic, format and room. Find speaker and room overlaps while preparing a busy scientific program.

  • Parallel tracks, formats and locations
  • Speaker, room and schedule conflict checks
  • Program and presenter imports from spreadsheets
Set daily time slots and scheduling rules before generating a program.
Set daily time slots and scheduling rules before generating a program.

All features

See all the tools for event schedule.

Choose the tools and settings your event needs.

Event Schedule

Build and share the scientific program

Put sessions, people and rooms into a schedule attendees can follow.

Share a program attendees can explore

Attendees browse session cards and the event calendar on the event website.
Attendees browse session cards and the event calendar on the event website.
  • Show sessions that run at the same time in separate tracks.
  • Let attendees browse sessions by speaker, track, format or time.
  • Let attendees add sessions to a personal schedule.
  • Let attendees check in to sessions.
  • Let people share sessions on social media.
See example screen

Put session details in one place

Show speakers, moderators, attendees and presentation files with each session. Include buttons to save a session, share it or check in.

Manage presentation files attached to an event session.
Manage presentation files attached to an event session.
    See example screen

    Organize topics, formats and rooms

    Organize oral presentations, poster sessions, panels and workshops by format, track and room. Help people find their way when several sessions run at the same time.

    Group sessions by track, format and location so people can find their way through a program with several sessions running at once.

    Session title, description, dates and times.
    Session title, description, dates and times.
      See example screen

      Plan sessions, breaks and event days

      Create sessions and breaks, with a separate tab for each event day. See who checked in, who is waiting for a seat and what attendees commented.

      Set daily time slots and scheduling rules before generating a program.
      Set daily time slots and scheduling rules before generating a program.
        See example screen

        Choose what each session shows

        A public program page with session information and navigation.
        Share complete session information in an easy-to-read public program.
        • Add the date, time, venue and track, and check for track conflicts automatically.
        • Show presentation files uploaded to speakersā€™ profiles so attendees can download them.
        • Set how many attendees can join a session.
        See example screen

        Bring your program in from a spreadsheet

        Import sessions from a spreadsheet file (CSV). Check for overlapping times and speaker or venue clashes during the import.

        The event program schedule with date controls and session listings.
        Review the event program by date and open the sessions that need attention.
          See example screen

          Event Schedule

          Run sessions and include your attendees

          Support people joining in person or online, including paid sessions.

          Bring remote attendees into the session

          Choose a virtual session format and meeting settings.
          Choose a virtual session format and meeting settings.
          • Host live meetings for up to 500 participants, with audio, video and screen sharing.
          • Show live broadcasts on your website using Vimeo Enterprise.
          • Let people join from different devices, and use a waiting room to control who enters.
          See example screen

          Keep the conversation going during sessions

          Controls for session chats, questions and live polls.
          Controls for session chats, questions and live polls.
          • Let participants discuss a session and share photos and files in live chat.
          • Let participants choose a speaker and ask a question. Notify the speaker immediately and by email.
          • Let speakers launch polls and alert session attendees in their browser when a poll opens.
          See example screen

          Track attendance and continuing education credits

          Session access, attendance and capacity controls.
          Session access, attendance and capacity controls.
          • Download a session attendance report with check-in and check-out times.
          • Use time spent in sessions to add continuing education (CE) credits manually, or award credits automatically when someone checks in.
          See example screen

          Sell access to workshops, videos and webinars

          Create a workshop ticket, then link it to a session in the program builder.
          Create a workshop ticket, then link it to a session in the program builder.
          • Link a ticket type to one or more sessions so people can buy access from the session page.
          • Upload speakersā€™ recorded presentations and sell access to the videos.
          • Connect your Zoom account to create webinars. Let people buy a ticket and join on the scheduled day.
          See example screen

          Choose what works for your event

          More settings and useful tools.

          Find sessions and plan the day

          An attendeeā€™s saved session on the event website.
          An attendeeā€™s saved session on the event website.
          • Let attendees join a waiting list when all seats are taken.
          • Add sessions to iCal, Google Calendar or Outlook.
          • Offer a simple schedule view and a view with more detail.
          • Give each session a message board for discussion and questions.
          • Let people print the program.
          • Let attendees download speakersā€™ presentation files.
          • Ask attendees for feedback after a session.
          • Show attendees and speakers with links to their profiles.
          • Open a personal schedule in the event app.
          • Use colors to help people find tracks.
          • Let people share sessions on Twitter, LinkedIn and Facebook.
          • Suggest sessions based on a participantā€™s interests.
          • Add accepted abstracts and presenters to sessions automatically.

          Bring in data and manage attendance

          A public session page with the session title, date, location and details.
          Give attendees a clear session view with the practical details in one place.
          • Import sessions and individual talks from a spreadsheet.
          • Import speakers and presenters from a spreadsheet.
          • Download a list of people who checked in.
          • Download a list of people who saved a session.
          • Download a list of people still on the waiting list.
          • Find scheduling clashes automatically.
          • Set the number of seats in each room.
          • Give a session more than one track or format.
          • Choose a 12-hour or 24-hour clock.
          • Limit the number of attendees in each session.
          • Use fraud checks to help verify continuing education (CE) credits.
          • Open a waiting list when a session is full.
          • Use the session check-in tool to record attendance.
          • Scan QR codes to check people into a session.

          Speakers, access and education credits

          An accepted research item presented as part of the event program.
          Bring accepted research into the public program with its session details.
          • Let attendees check themselves in by scanning their badges.
          • Give each track a color so it is easier to find.
          • Show attendee and speaker lists with links to their public profiles.
          • Let speakers upload presentation files from their dashboard.
          • Let speakers add notes to the sessions they are speaking in.
          • Group several papers into one session.
          • Choose how the printed schedule looks.
          • Choose the order in which authors appear in a session.
          • Choose which of a speakerā€™s uploaded files appear in a session.
          • Choose who can access presentation files.
          • Allow check-in only after a participant arrives at the venue.
          • Set continuing education (CE) credits for each session and award them automatically to checked-in attendees.
          • Sell workshop tickets for a session and allow only paid attendees to check in.
          • Show invite-only sessions to selected types of users.
          • Let speakers add notes to their sessions.

          Updates, reports and connections to other tools

          Compose and schedule a push notification for event app users.
          Compose and schedule a push notification for event app users.
          • Email session participants an update immediately.
          • Send app alerts to attendees.
          • Send email campaigns to your mailing list or selected groups of attendees and speakers.
          • Approve session questions and comments before they appear.
          • See who has checked in to a session.
          • Add a survey to a session and, if needed, its individual talks.
          • List event sponsors and exhibitors.
          • Create reports using the session information you choose.
          • Show the event schedule on another website.
          • Download session check-in and check-out times, including time spent.
          • Filter the event schedule by individual talks.
          • Let attendees print their personal schedule from My Schedule.
          • Show total CE credits in My Schedule, with credits listed for each session.
          • Choose the order in which speakers and moderators appear.
          • Let everyone download presentation files, or limit downloads to selected types of users.
          • Connect talks to Zoom webinars.
          • Upload speakersā€™ recorded videos.

          See what is coming next.

          Find planned program-planning tools and their availability in AI Research Workflows.

          AI Research Workflows

          More useful tools

          More ways to manage your event.

          • Oral presentations and posters
          • Panels and workshops
          • Parallel tracks
          • Personal schedules
          • Speaker and room conflict checks
          • Seat limits and waiting lists
          • Session check-in
          • Presentation files
          • Paid workshops
          • Continuing-education credits

          Common questions

          What would you like to know?

          Have a question about your event? Letā€™s talk it through.

          Can we run several sessions at the same time?

          Yes. Group sessions by topic, format and room so attendees can find the sessions they want, even when several run at once.

          Can we import an existing program?

          Yes. You can add sessions from a spreadsheet saved as a CSV file. Check the file format and review the imported schedule before sharing it.

          Can attendees create a personal schedule?

          Yes. Attendees can add sessions to their personal schedule and access the schedule on the website and event app.

          See Dryfta for yourself

          See event schedule in action.

          Tell us about your event and the tasks you want help with. Weā€™ll show you how to do them in Dryfta.

          Request a demo