Features list – Dryfta event management platform

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Dryfta Event Platform – Features List – Last updated: 19 March, 2019

 

Website management

Event website creation using templates

Web site creation using HTML editor

Web site creation using HTML code

Clone existing event

Copy “master event”

One dashboard to manage all events

Use your own custom domain (instead of Dryfta.com domain)

Structure the page using configurable tabs

Configurable Partners/sponsors tab

Speakers – database of speakers info (name, job title, photo, bio, social media profiles, website and your own custom fields)

Speakers management – Set deadline, let speakers access their tasks from their dashboard and complete them, get notifications when a task is completed or speaker has posted an update etc

Create custom content pages with text and images and videos.

Dashboard for attendees to save program sessions to their personal schedule.

Session recommendation tool to recommend sessions to attendees based on their interests.

Generate PDF of each Day of the Programme.

Agenda can display overlapping sessions

Web site sharing on Social media

Documents manager to upload documents.

Documents for download can be password protected

Document download can be conditioned by registration

Photos manager to upload multiple photos at once. Set public/private access.

Photos Slider widget to display photos in an interactive slider.

Mobile responsive event website. Cross-compatible on all mobile devices.

Videos manager to add Youtube videos. Set public/private access.

Integration with the event CRM (contacts)

Multi-lingual capability across the platform for major languages

Language management tool to allow admins to edit website language keywords for each language available

Integrated website analytics

Integrated Google analytics

Social feeds to display your #hashtag feeds in real-time

Supports Chinese, Spanish characters

Set your own server time zone for your event platform and website

Registrations

Registration form is fully configurable with option to create multiple registration forms for multiple usertypes with different set of fields

Registration form for attendees, reviewers, review submission form, abstract (papers) submission form

Embed Registration forms into third party websites

Registration form can be localized by language

Registration form enables use of informative text

Rating field for review submission form

File upload field to accept files (choose your own file extensions)

Ability to include disclaimer (about privacy policy and usage of personal data)

Check box question to capture (dis)agreement with personal data sharing

Option to enable reCaptcha security in forms

Information from the registration automatically merged into the global Contact database or the Event specific fields

Public profile for contacts. Option to enable/disable it.

Registration by Invitation only and Open registration system

Option to enable waiting list for registering interest

Pre-filled registration fields for known contacts

Automated email notifications on registration

Access control levels for fields for Public, Admin & Logged-in users, Admin-use only.

In Access control, option to limit access to Add or Edit or Delete actions on selected tools.

Form validation on mandatory fields.

MP3 and MP4 file upload fields in registration and abstract submission forms.

Send event related updates to all the registrants

Include fields in Ticket purchase form.

Option to choose ticket types that can be purchased by a specific user role

Option to auto-fill all other details along with name and email address, for logged-in users, when buying tickets

Abstract Management

Collect abstracts and session proposals with various abstract submission configurations

Set separate deadlines for each submission type

Abstract archive with option to display all or accepted abstracts with authors’ names, ratings and summary.

Abstract submissions & peer review reporting & analytics

Sort abstracts by number of reviews, ratings, authors, reviewers

Assign multiple abstracts to multiple reviewers

Author dashboard for authors to submit abstracts, manage personal program sessions, update profile

Auto save for all fields in the abstract submission form to prevent any loss of data

Display custom fields in co-author addition form

Admin-moderated communication between reviewers and authors for submission feedback (rebuttal)

Participation Certificate Builder to design and generate participation certificates for all attendees

Acceptance letter builder to create acceptance letter and send a cover letter and acceptance letter PDF to authors whose abstracts have been accepted

Automated notifications to speakers, authors, and reviewers

Twilio integration to send SMS notifications to attendees

Send mass SMSs to all or selected registrants at once

Public display of published abstracts with choice for authors to display/hide

Export abstracts into PDF and CSV formats

Generate a PDF listing all the reviews submitted by reviewers for an abstract

Generate a PDF listing all the abstracts assigned to the reviewer

Accept online payments, using credit cards, from authors for accepted abstracts

Collect online payments from authors for submitting abstracts. Authors then would not be able to submit abstracts until the payment is confirmed.

Option to allow submitting author to choose multiple presenters for an abstract

Fetch accepted abstracts’ data to create program sessions automatically

Fields to create abstract submission form including PDF/Image upload, Multiple choice, Select boxes, Comments

Sort abstracts by topics, reviewers, authors, abstract status

Create & Publish abstract book with multiple fields & settings to choose from.

Customizable instructions for authors and reviewers for registration and submissions

Option to upload PDF, PPT, Docx, audio, video and zip files among other file formats

Automatic and manual assignment of papers to reviewers based on topics selected by the reviewers

Automated email notifications to authors, reviewers, admins for various actions performed on the platform

Option to make submission type as mandatory and hide “None” option under abstract settings.

Option to attach abstract PDF with the abstract submission confirmation email.

Reorder button in Abstract topics to change ordering of the abstract topics

Option to reorder fields for each submission type in abstract submission form

Option to send notification to reviewers when abstract is updated by author.

Option to display associated sessions in abstract archive

Option to set separate abstract intake for each submission type

Save & Submit Later button in Review Submission Form so reviewers can save reviews and submit them later.

Option to enable Voting on submitted abstracts if abstract public listing is enabled

Option to select usertypes to allow specific usertypes to be able to submit abstracts for given submission type.

Option to set maximum number of abstracts that can be submitted per author for each submission type.

Option to choose panel directors to whom the review submission notification should be sent.

Option to import abstracts from under abstract management system.

Option to choose and display link to download presentation files in abstract archive.

Ability to add multiple abstracts in a single submission when panel/roundtable type is selected for a submission type.

When an abstract in a panel is assigned to a reviewer, all other abstracts in the panel shall be assigned too, to that reviewer.

Online payments

Online payments for all registrants

Accept donations using credit card. Monthly or One-time.

Sell Event Membership tickets with validity period

Sell tickets to workshops and allow check-in to attendees who have purchased the tickets

Display social sharing buttons and Share with a friend button, post a successful purchase.

Give access to your premium content to members using Access control system

Choose your own online payment gateway. With offline payment methods as well

Cart Abandonment Notification to user and admin

On any change in payment section, an email is sent to the main admin

Stripe Payment Gateway

Dryfta Payment Gateway

Authorize.net Payment Gateway

PayTM Wallet Payment Gateway – Supports INR currency only

2Checkout Payment Gateway

Option to enable online payment to accept abstract submissions

Option to include custom fields in Ticket purchase form

Payment information merged back to the event specific fields enabling reminders and follow ups

Automatic invoice creation and emailing to the registrant

Discount Codes management to create discount codes for participants and group registrations, with option to set expiry dates and also according to the option selected in any custom fields

Limit discount code per user and per ticket

Payments system for organizers to sell Sponsorship packages online.

Add-Ons to sell additional items that can be purchased along with a ticket.

Create discount codes valid for users from particular country

Integrated Square payment gateway – Organizers can use Square to collect credit card payments.

Option in Order management to auto-confirm orders placed through offline payment methods

Cybersource’s payment gateway integration to collect credit card payments

Moneris payment gateway integration to collect credit card payments

Option to choose the field to display under all ticket types or only selected ticket types.

iPay payment gateway for users in Kenya.

Peer reviews management

Review submission system with option to add scoring fields, file uploads, multiple choices, yes/no questions and comment area

Assign abstract to multiple reviewers

System connects reviewers with same topics as the abstracts for easy assignment

Making the attendees aware of their meetings incl. calendar invitation

Import reviewers into system without editing details of each one of them

Automated notifications to reviewers on abstract assignment

View & manage all reviews of a reviewer from admin dashboard.

Send private message to reviewer from the admin dashboard

Enable double-blind review (hides author details from reviewers)

Option to allow reviewers to submit reviews on accepted abstracts

Enable Open review (where every reviewer sees the reviews submitted by all other reviewers on that abstract)

Option for reviewers to decline an abstract from reviewing

Option to enable automated abstracts assignment to reviewers based on the topics reviewer has selected during registration, with automated notifications sent to them. Up to x number of reviewers per abstract. Up to x number of abstracts that can be assigned per reviewer.

Option to enable Organization Check in automated and manual abstract assignment process to make sure reviewers and abstract submitters do not come from the same faculty.

Badge Designer

Automatic badge creation into A4 pdf

Automatic individual badge creation in electronic format for one by one on-site printing

Customizable design of the badge

Automatic QR code generation with attendee information embedded in it

QR code includes Name, abstract titles, organization, and the country of the participants

Predefined badge templates with placeholders as part of the tool

Monetize badges by uploading logo of the badge sponsor

Automatic font adjustment for the long names or special characters

100% accuracy of the badges with QR code

Deploy Badge printing & scanning kiosks

Email marketing and notifications

Mailchimp integration for Dryfta – Sync subscribers and mailing lists

Sendgrid integration for Dryfta – Send email campaigns through your own domain and email addresses

Constant Contact integration for Dryfta – Sync subscribers and mailing lists

Customizable and personalized email campaigns

Email campaign reporting – Reporting of each Sent campaign. A visual graph for Bounced, Sent, Opened, Clicked, Marked as spam, Unsubscribed. Export buttons to export campaign reporting data.

Custom campaigns for custom segments/groups of attendees

Subscribers automatically removed from the Campaign list once they register

Notifications buttons to enable/disable all email notifications

Send email button for each contact to send private emails with multiple custom email templates to choose from.

Email history – logs of all emails sent to a contact

Email templates with placeholders for fields from the central contact database AND Event details

Supports simple e-mail with just your logo

Supports email templates with placeholder for event header, text, placeholders

Supports Complex e-mails that can be designed by designers

Export CSV button besides each automated notification to list all the emails and date on which automated notification was sent.

Projects & Tasks Management

Task Manager has two sections on one interface. One section to list tasks and another to open details of the task. The detail section has buttons to assign staff, set task completion date, a Delete button and a file upload button.

Add Task button is only displayed to staff who have permissions to create tasks.

Filters in Task manager to filter tasks by Assignee, date, status, project.

Assign tasks to multiple users at once and display these tasks under To Dos in user’s dashboard.

An email is sent on creating a task to the assigned staff. Reminder is sent 1 day before due date. /span>

Filter tasks by complete, incomplete, past date, due date.

Program schedule builder

View program details including session description, presenters, moderators and other important information.

Multiple filters to filter sessions by speakers, moderators, presenters, venue, time slots and so on.

Add sessions to personal schedule accessible from user dashboard.

Check-in to sessions.

Add to waiting list if all seats are filled.

Add sessions to calendars including iCal, Google calendar and Outlook calendar.

Separate views for simple and expanded program schedule.

Use message board under each session to discuss about the session and ask questions during the session.

Print button to print a copy of the program schedule.

Download presentation files submitted by speakers.

Option to submit feedback at the end of each session.

View attendees and speakers along with the links to their bio.

Access personalized schedule on the event app.

Use visual tools like color-tagged tracks to easily sort sessions by tracks.

Share session on social networks using Twitter, LinkedIn and Facebook share buttons.

Session recommendation based on participant’s interests.

Auto-populate accepted abstracts and presenters into the sessions.

Import sessions and sub-sessions with spreadsheet.

Import speakers & presenters with spreadsheet.

Export attendees who checked-in.

Export attendees who added session to their schedule.

Export attendees who remained wait-listed.

Automated conflict management system to find out conflicting sessions.

Set attendee capacity for each room.

Choose multiple tracks and formats for each session.

Display program schedule in 12-hour or 24-hour clock format.

Set attendee limit for each session.

Enable fraud check for verified continuing education (CE) credits.

Enable waiting list for attendees when seats are full.

Check-in attendees to sessions using the Session-check-in tool.

Check-in attendees to sessions using QR code scanner.

Let attendees check-in to sessions on their own by simply flashing their badges at the QR code scanner.

Color-tagging to separate tracks easily.

Display attendees and speakers list and links to their public profile.

Let speakers upload presentation files from their dashboard.

Let speakers add notes for sessions they would be speaking at.

Group together multi-paper sessions.

Customize the print copy of the schedule.

Set order of the authors in each session.

Select presentation files submitted by speakers and display them in a session.

Set access control on presentation files.

Enable authorized-check-in so participant can check-in to the session only once arrives at the premise.

Set Continuing Education (CE) credits for each session. Assigned to checked-in attendees automatically.

Sell workshop tickets for each session and allow check-in to paid attendees only.

Enable invite-only mode for sessions to display it to selected user types.

Allow speakers to add notes for sessions they are speaking at.

Send instant notification to participants in a session through email.

Send push notifications to app users.

Send email campaigns to your mailing list, targeted segments of attendees, speakers etc.

Approve questions/comments submitted by participants in a session.

View participants who have checked-in to a session.

Enable survey form for a session with option to enable it for the sub-sessions as well.

List event sponsors and exhibitors.

Generate custom reports for sessions.

Embed program schedule into external websites

Export checkins and checkouts for each session along with time duration

Option to filter by presentations (sub-sessions) in the program schedule page.

Print button in My schedule as well to print user’s personalized schedule.

In My Schedule, display Total CE credits on top and specific credits in the respective session listing

Option to re-order speakers and moderators in sessions

Option to limit download for presentation files to All or selected usertypes.

Survey management

Create unlimited Survey/Polls/Feedback forms with unlimited number of questions and let attendees vote/answer on them.

Create and manage unlimited surveys from Survey Manager tool

View participants of a survey and their details including email address and phone number

View overall result of the survey with numbers and google charts (how many people chose which answer, top choices, least-selected choices

Digital marketing & Social media

Supports promoting the events on Social media using social buttons

Display real-time feeds of your social networking pages

Facebook Like, LinkedIn Share and Tweet buttons on Agenda / Program pages, Abstracts to promote your content

Enable social share buttons on content pages

Option under General settings to add meta tags, JS code and html code

Tracking

View real-time status of all your event related data.

Contact management (Event CRM)

Enables creation of as many fields as needed

Merge duplicated contacts and associated data

Access Control System to create to allow access to different sections to users and staff

Enables all standard field validation (e.g. date, optional lists, free text, yes/no, ..)

Enables storage of contact photo as part of the contact details

Bulk edit multiple data/profiles in the Event CRM

Custom Filtering feature in Event CRM to filter and search contacts by fixed & custom fields and their values

Send Access Credentials to multiple contacts at once

Abstract tab to display all the abstracts submitted by the contact.

Enables advanced filtering of the targeted contacts

Contact’s log is updated automatically with information identified throughout the process

Enables organizing the contacts in groups and target lists

Contact list can be exported to excel

Contact information can be imported from excel

Contacts import from excel can be restricted to only certain users

Enables quick and advanced (several fields) filtering

Upload files for each contact (for official use only)

Organizations can be manually added/fetched from LinkedIn Company pages

Add notes for each contact

Filtered contacts can be inserted into a group

Assigned abstracts tab for reviewers to display reviews assigned to the reviewer

Fields to be displayed in the Contact detail can be limited by the user

Tickets tab displays tickets purchased by the contact or the tickets purchased for him/her by any other contact

Enables tracking of interactions with the contact (phone, e-mail): subject, author, description, date & time, call outcome; date&time to call again

Sessions tab display all the sessions a user has checked-in to.

Enables event specific fields (Tier, Registration likelihood, travel details, dietary info..)

Each change to contact info is tracked in “change log” and can be viewed

Email tab allows admin to send emails to the contact using customized templates and short codes.

Emails log saves all the emails sent to the contact

Take backups of your latest data

Attendees engagement

Enables real time presence info update in the contact database at check in

Attendees can check-in to Sessions and be found in the list of attendees who checked-in

Participate in discussions on each session, become top commentators overall

Twitter-like Comments wall with Real-time update on any new comments posted

Enables manual checking-in directly in the event dashboard

Deploy Self-checkin kiosks for event and sessions

Self-service dashboard for attendees to manage their schedule, contact requests, update profile, manage tickets

Matchmaking – View recommended attendees for you based on your interests

Meetings planner updates for completed mtgs per attendee

Lead retrieval – Enables the vendor/sponsor to track the presence (by scanning the QR code)

Event-level and Session level Discussions to engage participants and create user-generated content for the event

Enables attendees to schedule meetings with other attendees or sponsors. Set up 1 to 1 meetings, Send contact detail requests to attendees

Option to choose the default layout or vertical layout to display public profile

Option to provide a secret code for reviewer registration so as to prevent any random users from registering.

Option to enable Delete Account button in user dashboard to allow users to delete their account from the dashboard

Mobile application

Display multiple events for the attendee to choose from

Display event info (agenda, speakers, venue, attendees..)

Integration within the “main platform” so that the content is loaded automatically to the mobile app

The partners (sponsor) section enables marking co-partners/co-sponsors

Display personal event related info (MyAgenda, MyProfile)

Enables attendees to update their own profile

Enables personal messaging between attendees

Enables meeting invitations to be sent btw attendees and saved in app Inbox

Limited access to guest users (Can only view event details)

Scan QR code of other attendees and save as contact

Can display the contact list (with possibility to turn it off)

Save contacts to Phonebook

Enables admin to send push notifications to app users

Automated push notifications to app users for the upcoming sessions attendee has saved in his/her personal schedule

Supports Spanish

Supports German

Supports Portuguese (BR)

Supports English (UK)

Supports French

Supports Traditional & Simplified Chinese

Create custom content pages with text and images and videos.

My connections tab to display attendees whom you’ve shared your contact details with.

Send vCard requests (contact details) to fellow attendees

Event wall – Participate in discussions. Reply on posts from other attendees

Offline-enabled.

Supports Android

Enable/disable receiving notifications in the app

QR code in order/tickets so admin staff can scan QR code and confirm attendee check-in

QR code scanner in mobile apps for Android & iOS to let admins scan tickets.

Option to display bar-chart in a survey question showing total percentage of votes for each answer after user selected an answer in the survey form on the website for select/radio button fields

Reporting

Predefined reports

One time Custom reports can be created and saved

Regular Custom reports can be created and saved

Custom reports can be shared with other users within the tool

Download reports in CSV format

Share real-time attendee information with vendors

Registrations by different fields (contact type, country, position

Create conditional fields

Pagebreak field to break single form into multiple small forms

Create segments of contacts with different field values

Send targeted email to created segments

Legal (Cookie policy, disclaimers…)

Multiple server locations in Europe and North America

Compliant with the European Cookie policy

Pricing & contracts

per registration fee – We do not charge per registration fee

per attendee fee – We do not charge per attendee fee

per user fee – We do not charge per user fee

No contract. Pay as you go.

Vendor info & customer service

Founded in 2015

Customer service online – support.dryfta.com

Customer service by e-mail – support@dryfta.com

Customer service hours – 9AM to 6PM

Can support Europe in European business hours

Can support MEA in MEA business hours

Can support Asia Pacific region

Deployment type & users administration

Web based event management platform

Unlimited staff users

Integration to 3rd party applications

Zapier integration for Dryfta to easily create integrations with other web applications

API available for public use.

Create API keys with access control for different data types