Feature Index – All-in-One Event Management Software

Last updated on August 08, 2019

Website management

  • Event website creation using templates
  • Web site creation using HTML editor
  • Web site creation using HTML code
  • Clone existing event
  • Copy “master event”
  • One dashboard to manage all events
  • Use your own custom domain (instead of Dryfta.com domain)
  • Structure the page using configurable tabs
  • Configurable Partners/sponsors tab
  • Speakers – database of speakers info (name, job title, photo, bio, social media profiles, website and your own custom fields)
  • Speakers management – Set deadline, let speakers access their tasks from their dashboard and complete them, get notifications when a task is completed or speaker has posted an update etc
  • Create custom content pages with text and images and videos.
  • Dashboard for attendees to save program sessions to their personal schedule.
  • Session recommendation tool to recommend sessions to attendees based on their interests.
  • Generate PDF of each Day of the Programme.
  • Agenda can display overlapping sessions
  • Web site sharing on Social media
  • Documents manager to upload documents.
  • Documents for download can be password protected
  • Document download can be conditioned by registration
  • Photos manager to upload multiple photos at once. Set public/private access.
  • Photos Slider widget to display photos in an interactive slider.
  • Mobile responsive event website. Cross-compatible on all mobile devices.
  • Videos manager to add Youtube videos. Set public/private access.
  • Integration with the event CRM (contacts)
  • Multi-lingual capability across the platform for major languages
  • Language management tool to allow admins to edit website language keywords for each language available
  • Integrated website analytics
  • Integrated Google analytics
  • Social feeds to display your #hashtag feeds in real-time
  • Supports Chinese, Spanish characters
  • Set your own server time zone for your event platform and website

Event registration

  • Registration form is fully configurable with option to create multiple registration forms for multiple usertypes with different set of fields
  • Registration form for attendees, reviewers, review submission form, abstract (papers) submission form
  • Embed Registration forms into third party websites
  • Registration form can be localized by language
  • Registration form enables use of informative text
  • Rating field for review submission form
  • File upload field to accept files (choose your own file extensions)
  • Ability to include disclaimer (about privacy policy and usage of personal data)
  • Check box question to capture (dis)agreement with personal data sharing
  • Option to enable reCaptcha security in forms
  • Information from the registration automatically merged into the global Contact database or the Event specific fields
  • Public profile for contacts. Option to enable/disable it.
  • Registration by Invitation only and Open registration system
  • Option to enable waiting list for registering interest
  • Pre-filled registration fields for known contacts
  • Automated email notifications on registration
  • Access control levels for fields for Public, Admin & Logged-in users, Admin-use only.
  • In Access control, option to limit access to Add or Edit or Delete actions on selected tools.
  • Form validation on mandatory fields.
  • MP3 and MP4 file upload fields in registration and abstract submission forms.
  • Send event related updates to all the registrants
  • Include fields in Ticket purchase form.
  • Option to choose ticket types that can be purchased by a specific user role
  • Option to auto-fill all other details along with name and email address, for logged-in users, when buying tickets

Abstract management

  • Collect abstracts and session proposals with various abstract submission configurations
  • Set separate deadlines for each submission type
  • Abstract archive with option to display all or accepted abstracts with authors’ names, ratings and summary.
  • Abstract submissions & peer review reporting & analytics
  • Sort abstracts by number of reviews, ratings, authors, reviewers
  • Assign multiple abstracts to multiple reviewers
  • Author dashboard for authors to submit abstracts, manage personal program sessions, update profile
  • Auto save for all fields in the abstract submission form to prevent any loss of data
  • Display custom fields in co-author addition form
  • Admin-moderated communication between reviewers and authors for submission feedback (rebuttal)
  • Option for reviewers to upload a file in reviewer’s feedback form
  • Participation Certificate Builder to design and generate participation certificates for all attendees
  • Acceptance letter builder to create acceptance letter and send a cover letter and acceptance letter PDF to authors whose abstracts have been accepted
  • Automated notifications to speakers, authors, and reviewers
  • Twilio integration to send SMS notifications to attendees
  • Send mass SMSs to all or selected registrants at once
  • Public display of published abstracts with choice for authors to display/hide
  • Export abstracts into PDF and CSV formats
  • Generate a PDF listing all the reviews submitted by reviewers for an abstract
  • Generate a PDF listing all the abstracts assigned to the reviewer
  • Accept online payments, using credit cards, from authors for accepted abstracts
  • Collect online payments from authors for submitting abstracts. Authors then would not be able to submit abstracts until the payment is confirmed.
  • Option to allow submitting author to choose multiple presenters for an abstract
  • Option to disallow author from making updates to abstract once it is assigned for review
  • Option to allow author to revise their submissions if requested by the reviewer, even if the deadline has lapsed
  • Fetch accepted abstracts’ data to create program sessions automatically
  • Fields to create abstract submission form including PDF/Image upload, Multiple choice, Select boxes, Comments
  • Sort abstracts by topics, reviewers, authors, abstract status
  • Create & Publish abstract book with multiple fields & settings to choose from.
  • Customizable instructions for authors and reviewers for registration and submissions
  • Option to upload PDF, PPT, Docx, audio, video and zip files among other file formats
  • Automatic and manual assignment of papers to reviewers based on topics selected by the reviewers
  • Automated email notifications to authors, reviewers, admins for various actions performed on the platform
  • Option to make submission type as mandatory and hide “None” option under abstract settings.
  • Option to attach abstract PDF with the abstract submission confirmation email.
  • Reorder button in Abstract topics to change ordering of the abstract topics
  • Option to reorder fields for each submission type in abstract submission form
  • Option to send notification to reviewers when abstract is updated by author.
  • Option to display associated sessions in abstract archive
  • Option to set separate abstract intake for each submission type
  • Save & Submit Later button in Review Submission Form so reviewers can save reviews and submit them later.
  • Option to enable Voting on submitted abstracts if abstract public listing is enabled
  • Option to select usertypes to allow specific usertypes to be able to submit abstracts for given submission type.
  • Option to set maximum number of abstracts that can be submitted per author for each submission type.
  • Option to choose panel directors to whom the review submission notification should be sent.
  • Option to import abstracts from under abstract management system.
  • Option to choose and display link to download presentation files in abstract archive.
  • Ability to add multiple abstracts in a single submission when panel/roundtable type is selected for a submission type.
  • When an abstract in a panel is assigned to a reviewer, all other abstracts in the panel shall be assigned too, to that reviewer.

 

Online payments

  • Online payments for all registrants
  • Accept donations using credit card. Monthly or One-time.
  • Sell Event Membership tickets with validity period
  • Sell tickets to workshops and allow check-in to attendees who have purchased the tickets
  • Display social sharing buttons and Share with a friend button, post a successful purchase.
  • Give access to your premium content to members using Access control system
  • Choose your own online payment gateway. With offline payment methods as well
  • Cart Abandonment Notification to user and admin
  • On any change in payment section, an email is sent to the main admin
  • Stripe Payment Gateway
  • Dryfta Payment Gateway
  • Authorize.net Payment Gateway
  • PayTM Wallet Payment Gateway – Supports INR currency only
  • 2Checkout Payment Gateway
  • Option to enable online payment to accept abstract submissions
  • Option to include custom fields in Ticket purchase form
  • Payment information merged back to the event specific fields enabling reminders and follow ups
  • Automatic invoice creation and emailing to the registrant
  • Discount Codes management to create discount codes for participants and group registrations, with option to set expiry dates and also according to the option selected in any custom fields
  • Limit discount code per user and per ticket
  • Option to apply the discount code automatically if all conditions for selected ticket types are met
  • Payments system for organizers to sell Sponsorship packages online.
  • Add-Ons to sell additional items that can be purchased along with a ticket.
  • Create discount codes valid for users from particular country
  • Integrated Square payment gateway – Organizers can use Square to collect credit card payments.
  • Option in Order management to auto-confirm orders placed through offline payment methods
  • Cybersource’s payment gateway integration to collect credit card payments
  • Moneris payment gateway integration to collect credit card payments
  • Option to choose the field to display under all ticket types or only selected ticket types.
  • iPay payment gateway for users in Kenya.
  • Option to apply discounts automatically or ask users to enter discount codes manually

Assignment & Peer reviews

  • Review submission system with option to add scoring fields, file uploads, multiple choices, yes/no questions and comment area
  • Assign abstract to multiple reviewers
  • System connects reviewers with same topics as the abstracts for easy assignment
  • Making the attendees aware of their meetings incl. calendar invitation
  • Import reviewers into system without editing details of each one of them
  • Export reviews to spreadsheet with columns for average score & standard deviation
  • Automated notifications to reviewers on abstract assignment
  • View & manage all reviews of a reviewer from admin dashboard.
  • Send private message to reviewer from the admin dashboard
  • Enable double-blind review (hides author details from reviewers)
  • Option to allow reviewers to submit reviews on accepted abstracts
  • Enable Open review (where every reviewer sees the reviews submitted by all other reviewers on that abstract)
  • Option for reviewers to decline an abstract from reviewing
  • Option to enable automated abstracts assignment to reviewers based on the topics reviewer has selected during registration, with automated notifications sent to them. Up to x number of reviewers per abstract. Up to x number of abstracts that can be assigned per reviewer.
  • Option to enable Organization Check in automated and manual abstract assignment process to make sure reviewers and abstract submitters do not come from the same faculty.
  • Discussion tool for reviewers to discuss an abstract
  • Triple blind review – hides author information from track chairs

Badge printing

  • Automatic badge generation into PDF
  • Automatic individual badge creation in electronic format for one by one on-site printing
  • Customizable design of the badge
  • Automatic QR code generation with attendee information embedded in it
  • QR code includes Name, abstract titles, organization, and the country of the participants
  • Predefined badge templates with placeholders as part of the tool
  • Monetize badges by uploading logo of the badge sponsor
  • Automatic font adjustment for the long names or special characters
  • 100% accuracy of the badges with QR code
  • Deploy Badge printing & scanning kiosks

 

Email marketing & Automated notifications

  • Mailchimp integration for Dryfta – Sync subscribers and mailing lists
  • Sendgrid integration for Dryfta – Send email campaigns through your own domain and email addresses
  • Constant Contact integration for Dryfta – Sync subscribers and mailing lists
  • Customizable and personalized email campaigns
  • Email campaign reporting – Reporting of each Sent campaign. A visual graph for Bounced, Sent, Opened, Clicked, Marked as spam, Unsubscribed. Export buttons to export campaign reporting data.
  • Custom campaigns for custom segments/groups of attendees
  • Subscribers automatically removed from the Campaign list once they register
  • Notifications buttons to enable/disable all email notifications
  • Send email button for each contact to send private emails with multiple custom email templates to choose from.
  • Email history – logs of all emails sent to a contact
  • Email templates with placeholders for fields from the central contact database AND Event details
  • Supports simple e-mail with just your logo
  • Supports email templates with placeholder for event header, text, placeholders
  • Supports Complex e-mails that can be designed by designers
  • Export CSV button besides each automated notification to list all the emails and date on which automated notification was sent.

Projects & Tasks management

  • Task Manager has two sections on one interface. One section to list tasks and another to open details of the task. The detail section has buttons to assign staff, set task completion date, a Delete button and a file upload button.
  • Add Task button is only displayed to staff who have permissions to create tasks.
  • Filters in Task manager to filter tasks by Assignee, date, status, project.
  • Assign tasks to multiple users at once and display these tasks under To Dos in user’s dashboard.
  • An email is sent on creating a task to the assigned staff. Reminder is sent 1 day before due date. /span>
  • Filter tasks by complete, incomplete, past date, due date.

Interactive program schedule

  • View program details including session description, presenters, moderators and other important information.
  • Multiple filters to filter sessions by speakers, moderators, presenters, venue, time slots and so on.
  • Add sessions to personal schedule accessible from user dashboard.
  • Check-in to sessions.
  • Add to waiting list if all seats are filled.
  • Add sessions to calendars including iCal, Google calendar and Outlook calendar.
  • Separate views for simple and expanded program schedule.
  • Use message board under each session to discuss about the session and ask questions during the session.
  • Print button to print a copy of the program schedule.
  • Download presentation files submitted by speakers.
  • Option to submit feedback at the end of each session.
  • View attendees and speakers along with the links to their bio.
  • Access personalized schedule on the event app.
  • Use visual tools like color-tagged tracks to easily sort sessions by tracks.
  • Share session on social networks using Twitter, LinkedIn and Facebook share buttons.
  • Session recommendation based on participant’s interests.
  • Auto-populate accepted abstracts and presenters into the sessions.
  • Import sessions and sub-sessions with spreadsheet.
  • Import speakers & presenters with spreadsheet.
  • Export attendees who checked-in.
  • Export attendees who added session to their schedule.
  • Export attendees who remained wait-listed.
  • Automated conflict management system to find out conflicting sessions.
  • Set attendee capacity for each room.
  • Choose multiple tracks and formats for each session.
  • Display program schedule in 12-hour or 24-hour clock format.
  • Set attendee limit for each session.
  • Enable fraud check for verified continuing education (CE) credits.
  • Enable waiting list for attendees when seats are full.
  • Check-in attendees to sessions using the Session-check-in tool.
  • Check-in attendees to sessions using QR code scanner.
  • Let attendees check-in to sessions on their own by simply flashing their badges at the QR code scanner.
  • Color-tagging to separate tracks easily.
  • Display attendees and speakers list and links to their public profile.
  • Let speakers upload presentation files from their dashboard.
  • Let speakers add notes for sessions they would be speaking at.
  • Group together multi-paper sessions.
  • Customize the print copy of the schedule.
  • Set order of the authors in each session.
  • Select presentation files submitted by speakers and display them in a session.
  • Set access control on presentation files.
  • Enable authorized-check-in so participant can check-in to the session only once arrives at the premise.
  • Set Continuing Education (CE) credits for each session. Assigned to checked-in attendees automatically.
  • Sell workshop tickets for each session and allow check-in to paid attendees only.
  • Enable invite-only mode for sessions to display it to selected user types.
  • Allow speakers to add notes for sessions they are speaking at.
  • Send instant notification to participants in a session through email.
  • Send push notifications to app users.
  • Send email campaigns to your mailing list, targeted segments of attendees, speakers etc.
  • Approve questions/comments submitted by participants in a session.
  • View participants who have checked-in to a session.
  • Enable survey form for a session with option to enable it for the sub-sessions as well.
  • List event sponsors and exhibitors.
  • Generate custom reports for sessions.
  • Embed program schedule into external websites
  • Export checkins and checkouts for each session along with time duration
  • Option to filter by presentations (sub-sessions) in the program schedule page.
  • Print button in My schedule as well to print user’s personalized schedule.
  • In My Schedule, display Total CE credits on top and specific credits in the respective session listing
  • Option to re-order speakers and moderators in sessions
  • Option to limit download for presentation files to All or selected usertypes.

 

Survey management

  • Create unlimited Survey/Polls/Feedback forms with unlimited number of questions and let attendees vote/answer on them.
  • Create and manage unlimited surveys from Survey Manager tool
  • View participants of a survey and their details including email address and phone number
  • View overall result of the survey with numbers and google charts (how many people chose which answer, top choices, least-selected choices

Digital marketing & Social media

  • Supports promoting the events on Social media using social buttons
  • Display real-time feeds of your social networking pages
  • Facebook Like, LinkedIn Share and Tweet buttons on Agenda / Program pages, Abstracts to promote your content
  • Enable social share buttons on content pages
  • Option under General settings to add meta tags, JS code and html code

Contact management (Event CRM)

  • Enables creation of as many fields as needed
  • Merge duplicated contacts and associated data
  • Access Control System to create to allow access to different sections to users and staff
  • Enables all standard field validation (e.g. date, optional lists, free text, yes/no, ..)
  • Enables storage of contact photo as part of the contact details
  • Bulk edit multiple data/profiles in the Event CRM
  • Custom Filtering feature in Event CRM to filter and search contacts by fixed & custom fields and their values
  • Send Access Credentials to multiple contacts at once
  • Abstract tab to display all the abstracts submitted by the contact.
  • Enables advanced filtering of the targeted contacts
  • Contact’s log is updated automatically with information identified throughout the process
  • Enables organizing the contacts in groups and target lists
  • Contact list can be exported to excel
  • Contact information can be imported from excel
  • Contacts import from excel can be restricted to only certain users
  • Enables quick and advanced (several fields) filtering
  • Upload files for each contact (for official use only)
  • Organizations can be manually added/fetched from LinkedIn Company pages
  • Add notes for each contact
  • Filtered contacts can be inserted into a group
  • Assigned abstracts tab for reviewers to display reviews assigned to the reviewer
  • Fields to be displayed in the Contact detail can be limited by the user
  • Tickets tab displays tickets purchased by the contact or the tickets purchased for him/her by any other contact
  • Enables tracking of interactions with the contact (phone, e-mail): subject, author, description, date & time, call outcome; date&time to call again
  • Sessions tab display all the sessions a user has checked-in to.
  • Enables event specific fields (Tier, Registration likelihood, travel details, dietary info..)
  • Each change to contact info is tracked in “change log” and can be viewed
  • Email tab allows admin to send emails to the contact using customized templates and short codes.
  • Emails log saves all the emails sent to the contact
  • Take backups of your latest data

 

Attendees engagement

  • Enables real time presence info update in the contact database at check in
  • Attendees can check-in to Sessions and be found in the list of attendees who checked-in
  • Participate in discussions on each session, become top commentators overall
  • Twitter-like Comments wall with Real-time update on any new comments posted
  • Enables manual checking-in directly in the event dashboard
  • Deploy Self-checkin kiosks for event and sessions
  • Self-service dashboard for attendees to manage their schedule, contact requests, update profile, manage tickets
  • Matchmaking – View recommended attendees for you based on your interests
  • Meetings planner updates for completed mtgs per attendee
  • Lead retrieval – Enables the vendor/sponsor to track the presence (by scanning the QR code)
  • Event-level and Session level Discussions to engage participants and create user-generated content for the event
  • Enables attendees to schedule meetings with other attendees or sponsors. Set up 1 to 1 meetings, Send contact detail requests to attendees
  • Option to choose the default layout or vertical layout to display public profile
  • Option to provide a secret code for reviewer registration so as to prevent any random users from registering.
  • Option to enable Delete Account button in user dashboard to allow users to delete their account from the dashboard

Event reporting

  • Predefined reports
  • One time Custom reports can be created and saved
  • Regular Custom reports can be created and saved
  • Custom reports can be shared with other users within the tool
  • Download reports in CSV format
  • Share real-time attendee information with vendors
  • Registrations by different fields (contact type, country, position
  • Create conditional fields
  • Pagebreak field to break single form into multiple small forms
  • Create segments of contacts with different field values
  • Send targeted email to created segments

Event apps (Android & iPhone)

  • Display multiple events for the attendee to choose from
  • Display event info (agenda, speakers, venue, attendees..)
  • Integration within the “platform” so that the content is loaded automatically to the mobile app
  • The partners (sponsor) section enables marking co-partners/co-sponsors
  • Display personal event related info (MyAgenda, MyProfile)
  • Enables attendees to update their own profile
  • Enables personal messaging between attendees
  • Enables meeting invitations to be sent btw attendees and saved in app Inbox
  • Limited access to guest users (Can only view event details)
  • Scan QR code of other attendees and save as contact
  • Can display the contact list (with possibility to turn it off)
  • Save contacts to Phonebook
  • Enables admin to send push notifications to app users
  • Automated push notifications to app users for the upcoming sessions attendee has saved in his/her personal schedule
  • Create custom content pages with text and images and videos.
  • My connections tab to display attendees whom you’ve shared your contact details with.
  • Send vCard requests (contact details) to fellow attendees
  • Event wall – Participate in discussions. Reply on posts from other attendees
  • Offline-enabled.
  • Enable/disable receiving notifications in the app
  • QR code in order/tickets so admin staff can scan QR code and confirm attendee check-in
  • QR code scanner in mobile apps for Android & iOS to let admins scan tickets.
  • Option to display bar-chart in a survey question showing total percentage of votes for each answer after user selected an answer in the survey form on the website for select/radio button fields

 

Multi-lingual

  • Supports Spanish
  • Supports German
  • Supports Portuguese (BR)
  • Supports English (UK)
  • Supports French
  • Supports Traditional & Simplified Chinese

Third party integration

  • Zapier integration for Dryfta to easily create integrations with other web applications
  • API available for public use.
  • Single Sign On
  • Salesforce integration for Dryfta – Sync contacts & leads and map custom fields
  • Twilio integration for Dryfta – Send automated text messages

Other features

  • Multiple server locations in Europe and North America
  • Compliant with the European Cookie policy
  • GDPR Compliant
  • Cloud-based Web based event management platform
  • Unlimited staff users