Abstract submissions | Dryfta

How Autodesk is using Dryfta to Manage Autodesk University Conferences

When Autodesk team initially thought about using Dryfta to manage their events, they were primarily interested in using our abstract management and peer reviews system to host their call for papers for 12 conferences across the globe including Australia, Brazil, Middle East and ASEAN countries.

Later, after we walked them through an extensive demo and explained them about our various other offerings, they decided to use Dryfta for other more important requirements including tasks workflow and management for speakers, program/sessions management, and a multi-lingual platform with support for RTL languages. Except a few customization, they have used almost all of our features as is.
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Association Typographique Internationale (ATYPI) Warsaw Conference 2016 – A Case Study

Dryfta works: platform of choice for ATypI

ATypI, Association Typographique Internationale, is the global forum and focal point for the type and typography communities and business.

Used Dryfta for: Collecting abstracts, Sending email notifications, Peer review, Creating Event website, Email marketing

Here’s a quick interview with Tamye Riggs, Director, ATYPI, about her experience with using the Dryfta event platform for ATYPI Warsaw Conference 2016.
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Non-profits & organizations signed up for Dryfta event platform (December)

With newly added features in November last month, Dryfta has gained 3 new customers in the non-profits and government organization segment this month, including: Oasis Open for their conference Borderless Cyber USA Conference and Integrative Medicine for the Underserved (Im4Us) to host their 6th Im4Us 2017 Conference.

Alongside non-profits, we have signed up with the Ministry of Health, Kenya, to host their 10th Annual Neglected Tropical Diseases Conference. They shall use Dryfta to accept abstract submissions and conduct peer reviews, send email campaigns, build a full-fledged event website, sell tickets, creating name badges & participation certificates and numerous other requirements.

To see the latest features added and improvements made to the Dryfta event platform, go to our System Status page.
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Cukurova University Linguistics Conference – A Case Study

The Ideal System for Managing Your Events

Annual LIF conferences have already become an academic platform for exchanging exciting ideas, projects and scientific research results between aspiring academics, teachers, and well-known researchers. In harmony with this spirit of academic enthusiasm, LIF2017 Conference aims at providing a forum for participants from various disciplines and research communities to advance interconnections between Applied Linguistics and ELT and explore different perspectives on the application of research findings into practice.

Used Dryfta for: Selling tickets online using Dryfta payment gateway, Creating Event website, Email marketing, Abstract management, Peer review, Documents management, Speakers & Attendees lists, Photo Gallery, Videos

Here’s a quick interview with Fatih Bozdağ, EFL Instructor, Cukurova University, about his experience with using the Dryfta event platform for Language in Focus 2017.
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PNW PHP Conference – A Case Study

The Pacific Northwest PHP Conference is a 3-day event for PHP developers living in the Pacific Northwest region.

Used Dryfta for: Selling tickets online using Stripe payment gateway, Creating Event website, Email marketing, Automated email notifications, Abstract management, Peer reviews, Sponsors lists, Speakers lists, Event registration, Program schedule

Here’s a quick interview with Tessa Mero, Organizer for the PNW PHP Conference, about her experience with using the Dryfta event platform for PNW PHP Conference 2016.
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Dublin City University – Case Study

Dublin City University organized the Digital Learning Research Symposium to give voice to a wide range of Irish educators and researchers across all levels and sectors. Over 40 submissions were received for concise research papers and rapid fire presentations from a number of first-time participants, doctoral candidates and teams working on interesting research projects.

Used Dryfta for: Event registration, Abstract management, Conducting Peer reviews, Creating Event website, Email marketing, Custom contents, Storify integration, Display Twitter feeds

Here’s a quick interview with Dr. Eamon Costello, IT Programmes Director, National Institute for Digital Learning, Dublin City University, about his experience with using the Dryfta event platform for Digital Learning Symposium 2016.
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Collect Abstract Submissions Fees Online

If you charge a processing fee per abstract submission or per accepted abstract submission for your conference, then Dryfta event platform is for you. Using Dryfta, you can create tickets to collect abstract submission fees for all submitted & accepted abstracts.

For abstract submissions, as soon as the fee payment is confirmed, the system would allow author to submit the abstract/s. Admin can select the number of abstracts that can be submitted per ticket and set the dates for abstract submission site to open and close abstract submissions.

For fees paid for accepted abstracts to allow authors to present the paper at the conference, once author has paid the fee through credit card, the system would send the invoice to the author and updates the abstract submission with the Paid status automatically. This makes sure admin knows if the accepted abstract has been paid for or not.

Create your Event registration & Abstract submission forms using Visual Form Builder

As promised, the upgraded Form builder is now live and accessible from your dashboard. Creating custom fields for your forms including event registration and abstract submission forms, is now easier than ever.

The text buttons are replaced with visual icons and text buttons to allow more easier understanding of what it (button) does. The absence of too many texts also created more whitespace making it more easier and calmer for event admins to create custom fields!

We also felt the field editor popup was creating a sense of alienation and was not as seamless as we envisioned. So, instead of opening the field editor in a popup, it now opens in the same window.

Create & Customize Abstract Book using the upgraded Abstract Book Builder

Last week, we added the ability to include custom fields from user registration and reviewer registration forms into abstract book. The Abstract book builder already has the ability to include the fields from abstract submission and review submission forms. The recent upgrade just makes it more complete abstract book builder tool than ever before.

This feature lets you add authors’ and reviewers’ data in the abstract book. You have the option to choose which fields you want to display in the abstract book. It also allows you to include the Download link to the presentation files of authors/speakers.

Update Multiple Abstracts’ Statuses at Once

Updating abstract’s status by going to each abstract? Isnt that too cumbersome to do it for each abstract out of hundreds of abstract submissions you might have? Let’s make it easy for you.

Introducing Bulk Status Update for Abstracts. Simply select the abstracts you want to update the status for, click on Bulk Edit, choose a status and then click on Save. As simple as that!

On bulk status update, the authors and reviewers receive the abstract status change notification in their inbox. Admin has the option to disable sending abstract status change notification to reviewers.

The Pain Points that Dryfta Solves

A common approach to set up an academic or a nonprofit conference is to use an array of tools, e.g., WordPress, Eventbrite, Easychair, and Mailchimp. Then put your staff into multi-tasking mode and try to get your event off the ground.

What would it be like if you could access all of these features from a single platform, all fully integrated, making for a seamless, unified data flow? Dryfta event platform solves this issue of unstructured data flow caused primarily due to using one too many tools by offering a set of fully-integrated tools. Let’s see how Dryfta stacks up with each of these tools regarding features and functionality.

Things that can be done using Dryfta Event Platform

Here’s a list of some of the things that you can do using Dryfta:

Send out invitations – Use the Email Broadcast tool to send email campaigns, send emails to selected contacts, view campaign reports etc.

Handle registration – Form builder allows you to build registration forms with custom fields you want.

Enable participants to pay their participation fee in advance from their credit cards – Payment settings under Basics lets you choose various payment methods including PayPal, Credit Card (you will need a payment gateway like PayPal, Stripe, 2Checkout etc), Wire Transfer. We do not charge any fee on payments you collect. We only charge for the plan you purchase. See here: https://dryfta.com/plans

Enables you to follow up with registration issues – Dryfta has event industry’s best event CRM to manage every details of your contact including his/her information, tickets, abstracts submitted and send private emails to your contacts.

Send further mails before the conference starts – You can send unlimited number of email campaigns as and when you want.

Apart from the above features, you also have the following tools at your disposal:

Abstract submissions & Peer reviews – If you are accepting abstract submissions and call for papers, then this is what you need. Allow authors to submit abstracts, assign them to reviewers to review them and then build an abstract book out of accepted abstracts automatically.

Participation Certificate Builder – Give your attendees a certificate of participation. You can customize your participation certificate like the way you want with event logo and signature. Our customers are loving it!

Event website themes – Design your own event website using beautiful themes. No HTML knowledge required. All you need to do is a few clicks and you are all set with your event website.

There’re more features which I wanted to mention here but I suggest you to explore your Dryfta platform and use them as per the need for your event.

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