Make Abstract Submission Easy and Efficient with an Abstract Management System

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Since the dawn of email, its main shortcoming has been that it’s rarely concise or categorizable. This issue is mostly a consequence of there being few ways in which one can immediately obtain all their required information from a quick scan of an email. Naturally, this poses a considerable challenge when attempting to coordinate conferences in which minute detail and adherence to regulations are of utmost importance for a successful outcome.

 

Shortcomings of email correspondence for conference management

Submitting proposals over email is another roadblock to the smooth running of research conferences. Often the candidate/researchers will not be aware of the criteria their proposal must meet, leading to frustrating confusion, delayals, and unnecessarily increased workload.

A possible solution to this common problem is to inform all potential participants of the expected due dates, word counts, etc. However, adherence to these guidelines is immensely difficult to track, considering the sheer volume of emails involved. There is also the added step of forwarding the email contents to prospective reviewers for reviewal. In turn, these reviews would be submitted by email, and thus manual pairing of reviews to the proposal would be necessary. As expected, an email-based correspondence platform for a conference would require a considerable admin and extra hours of work/maintenance.

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Introducing Rooms: One place for group chat and video calls

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As part of its virtual event platform offering, Dryfta provides live interaction tools including live chats, polls and Q&A for attendees to communicate with each other at a virtual or an in-person event. For building a more engaging and thriving community, Dryfta also provides an online community platform so as to keep the participants engaged year-round and not just for the duration of the event.

To further improve the communication among event participants, we are introducing Rooms.

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How an Abstract Management System makes it Easier to Submit Abstracts?

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What is an abstract management system? A quick intro

As the word suggests, an abstract is a summary of a larger document, mostly used in academic content (such as a research paper). When several authors prepare their abstracts and submit it to a conference through an online channel, it is referred to as abstract submission. This whole process of abstract submission and management is where an abstract management system comes into play.

Abstracts management, i.e., the process of receiving, accepting, preparing, and reviewing abstracts, can be made easy & efficient via an abstract management software.

Instead of conventional manual work, an abstract management system assists in end-to-end management of abstracts, including setting content requirements and deadlines, forming a team, and determining the engagement of each person involved, collecting and reviewing abstracts, and forming a final document. It enables all team members involved to stay organized and on the same page, which is the key to higher efficiency hence an optimal use of resources. This allows all employees to stay on top of the work, from managers who are supposed to get the work done to employees responsible for doing the work.

 

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Top 10 Online Community Software for Events

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If you’re an event organizer and want your participants to keep flocking back to your events & conferences every year, you need to keep them engaged year-round and not just for the event.

Start by giving them an online community platform to create engagements that inspire action. Keep them involved and connected. The more they’re invested in building, growing, and engaging with your online community, the higher is the chance they’ll join your in-person event.

We researched the best online community software based on their features list, user interface & user experience, and pricing.

 

Forumbee

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5 Ways to Implement Automation for Your Next Event

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If your organization often hosts events, you know that it can be hard getting your offering to break the surface and effectively resonate with your audience. However, new technology and online solutions make it easier than ever to automate many processes and maximize success even when the event is over.

Your event should reflect your organization’s main goal and aim to connect to potential guests in a personal way— and automation tools can help. Associations and other organizations should invest in solutions to automate communications and simplify internal processes. Otherwise, you’re wasting valuable time that could be spent on your actual event.

Fonteva, is committed to helping associations increase the value of their membership and translate value to their members through events. Even if you don’t work for an association, these best practices and tips can come in handy as you start thinking about your next event strategy. 

Whether you’re just now implementing automation tools or want to improve your existing automation strategy, it’s important to consider the event management software and tools that your organization already uses. In this guide, we’ll cover how to best leverage automation for your event and do the following:

  1. Personalize marketing content
  2. Streamline the registration process
  3. Update guests on important event information
  4. Use data to make real-time insights
  5. Engage with guests after the event

When you utilize automation tools for your event, you spend less time creating and sending marketing content and more time engaging your guests and offering genuinely valuable experiences. Ready to learn more? Let’s begin.
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Enable Authorized Check-ins to Prevent Attendees from Checking-in Remotely

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As an organizer, if you wish to allow attendees to check-in to a program session only once they’re physically present at the venue, you can use the authorized check-in solution from Dryfta. The authorized check-in prevents attendees from checking-in to sessions remotely. Here’s how it works:
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