An Abstract Management System that Checks all the Boxes

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In a conference, among other things, one of the most important duties of the chair committee is to launch call for papers, collect proposals and abstracts, assign them to reviewers and manage each and every task involved in the abstract management workflow. There’re two ways for a conference organizer to open call for papers, invite authors to submit abstracts, assign submitted abstracts for review and make decisions.

Manual abstract management : It is a mostly manual process of collecting abstracts through email, forwarding these emails to prospective reviewers who would then review them. Reviewers would email it back to the track chair to request authors to revise the abstracts. Finally, chair would make a decision on the abstract and send another email to convey authors of their decision. Authors would then confirm their attendance by paying the registration fee or by sending yet another email to confirm their participation.

Every step is a manual task which requires a lot of work hours and multiple staff to manage the complete workflow. And if you made a mistake in any of the steps during the submission process, it would not be very forgiving and would make you redo all previous steps making the whole process cumbersome and inefficient.

However, there’s a better alternative.

Automated abstract management : An abstract management system automates these steps, from author invites to abstract submission, abstract assignment to review submission, abstract revision to decision making, automated email notifications to generating abstract books out of the submitted abstracts, auto-populating the program schedule with accepted abstracts to creating a PDF copy of the program schedule and virtually every other task involved in the call for papers process, resulting in huge savings in terms of time and effort.

An abstract management system like Dryfta allows the chair to choose from a very simple submission process to setting up a complex, multi-level, multi-track abstract submission and review workflow.

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Procurement Education Conference 2019 by Procurement Australia – A Case Study

Sensational! I can’t tell you enough how great this tool is you are organizing a conference or event

For the last 30+ years, Procurement Australia has been helping Australian businesses (big and small, public and private) get what they need by quickly, easily and expertly connecting people with companies, buyers with sellers and needs with solutions.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Creating Event website, Selling tickets online through credit card.

Here’s a quick interview with Esther Roper, Marketing Manager, Procurement Australia, about her experience with using Dryfta event platform for Procurement Australia Conference 2019
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Autodesk University Conferences by Autodesk – A Case Study

Perfect for our abstract submission needs

Autodesk University conferences is for users who have found creative ways to integrate and use Autodesk software in your real-life projects and developed processes that improve company workflows and efficiency. People can contribute to Autodesk University (AU) and join the leading community of Autodesk experts who are shaping industries and pushing design and engineering software to its limits.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating CFP website, Managing Speakers and assigning tasks to them.

Here’s a quick interview with Pier-André Maynard, Event Technology & Multimedia Specialist at Autodesk, about his experience with using Dryfta event platform for Autodesk University
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Ethnography in Education Research Forum by University of Pennsylvania – A Case Study

Great, comprehensive conference planning platform

The Ethnography in Education Research Forum at the University of Pennsylvania Graduate School of Education invites submissions for its 2019 Annual Meeting and the celebration of the Forum’s 40th anniversary. The Forum welcomes scholars at all career stages seeking a supportive venue for sharing their ethnographic work at various stages of development.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer reviews, Creating Event website, Selling tickets through credit card payments, Creating Program schedule.

Here’s a quick interview with Mary Yee, EdD, University of Pennsylvania Graduate School of Education, about her experience with using Dryfta event platform for Ethnography in Education Research Forum 2019
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Midwest Digital Marketing Conference by University of Missouri, St. Louis – A Case Study

Great Product, Great Price and Amazing Customer Service!

The Midwest Digital Marketing Conference is the largest digital marketing conference in the Midwest, is rated a Top Marketing Conference to Check Out in 2019 by Forbes and has set attendance records with nearly 2,000 marketers.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, Program schedule building & management, and Engaging attendees on Dryfta event apps.

Here’s a quick interview with Brianna Smith, Adjunct Professor, UMSL Digital, about her experience with using Dryfta event platform for Midwest Digital Marketing Conference
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10 Essential Questions to Ask When Choosing an Academic Event Management Software

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The academic world isn’t short of events. From presentation of research, forums, seminars, conferences, there are so many things that need thorough planning and impeccable organization in order to ensure that everything runs like clockwork.

However, organizing an event using the traditional methods can prove to be tedious, time-consuming and to some extent, inefficient. It’s a good thing that technology has been able to lend a hand to all event organizers in the form of academic event management software.

So, what exactly are these academic event management platforms? Such cloud-based, web applications assist event planners in structuring their academic functions and help them to execute their agendas systematically.

They help to keep track of the guest list, collect registration fees through credit card payments online, initiate abstract submissions and assign these submissions to reviewers, build interactive program schedule available on website and mobile apps, reach out to all your possible guests and attendees and many other useful features.

With so many choices out there, it could be quite a task to pick out the best one for your event organization needs. With these tips on how and what to look for, you wouldn’t need to spend precious time cracking your head to find the most suitable event software for the event that you have in mind.

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