An Abstract Management System that Checks all the Boxes

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In a conference, among other things, one of the most important duties of the chair committee is to launch call for papers, collect proposals and abstracts, assign them to reviewers and manage each and every task involved in the abstract management workflow. There’re two ways for a conference organizer to open call for papers, invite authors to submit abstracts, assign submitted abstracts for review and make decisions.

Manual abstract management : It is a mostly manual process of collecting abstracts through email, forwarding these emails to prospective reviewers who would then review them. Reviewers would email it back to the track chair to request authors to revise the abstracts. Finally, chair would make a decision on the abstract and send another email to convey authors of their decision. Authors would then confirm their attendance by paying the registration fee or by sending yet another email to confirm their participation.

Every step is a manual task which requires a lot of work hours and multiple staff to manage the complete workflow. And if you made a mistake in any of the steps during the submission process, it would not be very forgiving and would make you redo all previous steps making the whole process cumbersome and inefficient.

However, there’s a better alternative.

Automated abstract management : An abstract management system automates these steps, from author invites to abstract submission, abstract assignment to review submission, abstract revision to decision making, automated email notifications to generating abstract books out of the submitted abstracts, auto-populating the program schedule with accepted abstracts to creating a PDF copy of the program schedule and virtually every other task involved in the call for papers process, resulting in huge savings in terms of time and effort.

An abstract management system like Dryfta allows the chair to choose from a very simple submission process to setting up a complex, multi-level, multi-track abstract submission and review workflow.

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Autodesk University Conferences by Autodesk – A Case Study

Perfect for our abstract submission needs

Autodesk University conferences is for users who have found creative ways to integrate and use Autodesk software in your real-life projects and developed processes that improve company workflows and efficiency. People can contribute to Autodesk University (AU) and join the leading community of Autodesk experts who are shaping industries and pushing design and engineering software to its limits.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating CFP website, Managing Speakers and assigning tasks to them.

Here’s a quick interview with Pier-André Maynard, Event Technology & Multimedia Specialist at Autodesk, about his experience with using Dryfta event platform for Autodesk University
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National LGBTQ Health Conference 2019 by Emory University – A Case Study

Dryfta is a great event platform for conferences

National LGBTQ Health Conference is an interdisciplinary forum that provides an opportunity for presentation and discussion of current health research and programs for LGBTQ adults and adolescents with the overall goal of addressing health inequities for this highly impacted group.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, Program schedule building & management, and Engaging attendees on Dryfta event apps.

Here’s a quick interview with April Winningham, Conference Coordinator, about her experience with using Dryfta event platform for National LGBTQ Health Conference
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10 Reasons to Use an Event Management Platform to Save Time & Money

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Let’s admit it, automating any process does dig deep into your pocket. There is also considerable time and effort involved in getting your programs, systems, and workforce to amalgamate with any platform to deliver quantifiable benefits that make the entire rigmarole worth your time. Having said that, once the foundations are laid is when the paybacks of your efforts begin to take shape.

The event management ecosystem is no different. There are tremendous benefits in terms of time management, manpower investment, reduction of the probability of error and overall output that your event can benefit from if you were to consider engaging an event management platform. In this article, we will touch upon various nuances and features of event management platforms that can help you break the profit ceiling.

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How to Submit & Manage Abstracts on a Dryfta-Powered Abstract System

One of the reasons Dryfta event platform is used by universities, non-profits and corporate is the platform’s ability to collect abstract and paper submissions and assign them to reviewers, apart from other features that it is capable of.

This blog post quickly explains how authors can submit abstracts and manage submitted abstracts.

To access the abstract submission site, one needs to log in using email and password. To access the abstract submission site if one doesn’t have login credentials, author has to create an account first. After creating an account, go to the abstract submissions login page, and enter the login credentials (email and password) to log in to the abstract system.

Once logged-in, go to My Abstracts page and click on Submit Abstract button to submit an abstract or paper. To edit an existing abstract, click on the name of the abstract which you want to edit.

Authors can revise abstracts up until the last date for abstract submission. After that, authors can view abstracts but they cannot make changes. Admin has the option to open abstract editing after submission date for those abstracts which have been accepted.

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Abstract Submissions Progress Bar – Visual Approach to Managing your Call for Papers

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We decided to add a progress bar in abstract management system to keep chairs and admins aware of where they are in the abstract submission process and what is next that is to be done.

This progress bar progressively displays the task that needs to be done in the abstract management system, marks completed tasks as done and keeps admin updated on the currently ongoing activity in the abstract submission system.

Starting from setting up abstract submission to collecting abstracts, assigning abstracts to reviewers and making decisions on the reviewed abstracts, it covers the whole aspect of abstract management and peer review.
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