If you host plenty of sessions at your conference, scheduling them must have been no easy task! There’re just so many variables to deal with. Venues, Speakers, Moderators, Presentations, Tracks, Days, Time slots. Multiply that with 10s and 100s of Sessions and you have thousands of probabilities to think about.
The problem
Some conferences offer participation certificates to attendees documenting their participation in the conference. Dryfta has a Certificate Builder tool to help organizers generate and print certificates and distribute it to the attendees. Attendees can also print certificates from the self-service dashboard.
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☑ Enable Open Discussion for Reviewers
In our last update, we added a discussion section for reviewers to discuss about an abstract before accepting/rejecting it. We have provided this a setting under Open Review settings to enable Discussions for assigned abstracts.
Under each assigned abstract, there is now an Open Discussion button. Reviewer would click on it to open the discussion room for the abstract and post comments and upload files along with the Reply button to reply to comments from other reviewers assigned to the abstract.
In the backend, under the abstract detail view, we have provided a discussion tab to display the comments posted by reviewers. There is a Reply button besides each comment to allow admins to reply to comments from within the backend.
Dryfta was a Godsend!
The research and creative activities of undergraduate and graduate students are showcased at the annual UMaine Student Symposium. This day-long event features the work of students from academic disciplines ranging from the sciences and engineering to arts and humanities.
Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, Program schedule building & management.
Here’s a quick interview with Tammy Crosby, Special Assistant to Vice President for Research and Dean of the Graduate School, about her experience with using Dryfta event platform for UMaine Student Symposium
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In a conference, among other things, one of the many important jobs of the chair committee is to launch the call for papers, collect proposals and abstracts, assign them to reviewers and manage each and every task involved in the abstract management workflow. There are two workflows a conference organizer would choose from when opening a call for abstract submissions.
The manual process of collecting abstracts through email, then forwarding these emails to prospective reviewers who would eventually review these abstracts. Reviewers would then email these reviews to the track chair. Track chair sends an email requesting authors to revise the abstracts, if needed. Finally, the chair would make decision on the abstracts and send another email to convey authors of their decision. Authors would then confirm their attendance by paying the registration fee or by sending yet another email to confirm their participation.
Every step is a manual task which requires a lot of work hours and multiple staff to manage the complete workflow. And if you made a mistake in any of the steps during the submission process, it would not be very forgiving and would make you redo all previous steps making the whole process cumbersome and inefficient.
However, there’s a better alternative.
An abstract management system automates these steps, from author invites to abstract submission, abstract assignment to review submission, abstract revision to decision making, automated email notifications to generating abstract books out of the submitted abstracts, auto-populating the program schedule with accepted abstracts to creating a PDF copy of the program schedule and virtually every other task involved in the call for papers process, resulting in huge savings in terms of time and effort.
Dryfta abstract management system enables the chair committee to either set up a straightforward submission process to submit papers or a complex submission process with multi-level, multi-track abstract submission, and review workflow.
Successful use of Dryfta
Borderless Cybersecurity Conference helps organizations identify and avoid some of the biggest pitfalls in threat intelligence. The conference program brings together the OASIS Borderless Cyber and FIRST Technical Symposium communities to provide guidance, outline next steps, and identify available resources to help you deal with imminent or emerging cyber threats.
Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, generating Program schedule.
Here’s a quick interview with Jane Harnad, Manager of Events, about her experience with using Dryfta event platform for Borderless Cybersecurity Conference
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