To say that planning an academic event is tricky is an understatement. The moment your attendees walk in, they’ll know whether your event is well-planned or not. With how competitive the event management space has become, the stakes are higher than ever this year. Add to it the chaos and stress of planning an event, and planners are always on their toes during the event planning process.Â
In the high-stakes world of professional gatherings, the difference between a forgettable conference and a transformative experience lies not in the budget, but in the blueprint. Most planners still believe that their job is to get through the checklist as quickly as possible, handle every last-minute problem that comes up, and make sure nothing goes wrong at the event.Â
Event planning for academic conferences is much more than deciding on a venue and distributing invites. It is creating an environment that encourages knowledge sharing and collaboration. For a global research conference, a university-based symposium, and a student-led academic gathering, the act of planning is important to every facet of making the event fruitful. Continue reading
Use this guide to turn an agreed event plan into an action tracker. Give each deliverable an owner, a due date, its prerequisites and evidence of completion, so the team can see what is ready, blocked or waiting for a decision.
If you are still choosing where the team will chat, share documents and manage event information, use the event planning collaboration-tool comparison first. The task here is to run the work once those responsibilities and tools are agreed.
Copy these tracker fields: task ID, deliverable, owner, approver, due date and time zone, prerequisite, status, next action, and completion evidence. For “publish the final programme,” the evidence could be the approved version and published page; the next team should use that version rather than a separate attachment.
Ask any tool you consider to demonstrate this record, a blocked task, an approval and a change passed to the next team. Keep messaging, audience engagement and ticketing roles distinct from task ownership; confirm what the product actually supports and what your team will manage through another process.
The profiles below are legacy reference material covering several different tool roles. Check current availability, features and integrations with each supplier, then apply the handoff checklist above to the tools you use. A messaging, polling or ticketing role does not by itself establish who owns a task or how its completion reaches the next team.
Event planning is something that almost anyone is capable of doing. From meeting vendors, to figuring out the what the clients need, right up to the actual planning, picking out the venue and organizing everything to a T, there are lots of people out there that have a knack for it. Even if you’ve only had experience planning family gatherings or birthday parties, that itself is part of event planning.
But, many are in the dark about how to turn their passion for event management and planning into a full-fledged career. Although it’s not a bed of roses to be a great event planner, with a little bit of hard work and additional skills, you can make your passion a full-time career option. Here are some tips on how to follow your dreams and make a career out of your love for event planning.
Event planning and execution can be a handful, especially if you do event management on a large scale and have to juggle working on two or three different events at the same time. And trust me, no one wants to be dealing with a ton of different spreadsheets, documents and any tasks that may fall through the cracks and cause your event to be incomplete.
Which is why event planners turned to technology for help and came up with an event management software. With an event management software, you’ll have all the things you need for your event planning and management rolled-into one i.e. no more hassle or missing details. Let’s go deeper into the reasons why you need to be using an event management software right now.
While most industries today have largely evolved to level playing fields for both men and women, there still exists a certain bias against women and the larger need for them to prove their capabilities as successful professionals. What with event manager & coordinator profiles clocking in as the fifth most stressful job in the world, it certainly takes a lot for both genders to carve a niche for themselves in event industry.
Having said that, your professional success eventually does zero down on your experience, dexterity & skill set – both inborn and acquired. Albeit there exists no specific rulebook to success in the event management playground, here are some useful and pro-active measures that can help women conquer the highest pedestal in event management & planning.
We regularly come across event planners asking this question about how Dryfta has so many features yet it is priced so low! Also, due to the fact that the average pricing of other event platforms, with a lot less features than Dryfta, is much higher, some event planners even find it too good to be true!
First and foremost, our primary mission was and will always be to help event planners engage attendees and produce new knowledge. To make it easy for them to do just that, we have made our event platform affordable. You ask how pricing Dryfta event platform low makes it easier for event planners to focus on attendee engagement?
Well, by not investing a large amount of money on an event platform, they are able to shift their focus from saving money, to engaging attendees and producing new knowledge. That’s how.
If our platform is priced so low, then how do we stay profitable? Well, thanks to our loyal bunch of returning customers and a steady flow of new customers, we are quite profitable and financially healthy and are able to maintain an all-round team of developers and designers who keep churning out new features, and a team of support staff for round the clock support. We just do not make ‘huge’ profits by charging exorbitant prices. That’s not what we do.
