Powerful, Enterprise-Grade Event Management Software
Sell tickets & Collect registration fees online
Full-Service Abstract Management Software: Collect âž© Assign âž© Review âž© Decide âž© Notify
Customizable forms to collect & review abstracts, symposia, proposals & grants
The Complete Event Schedule Builder to Create Virtual & Hybrid Sessions
Create Event Schedule with Slides, Group Chats, Survey forms & more
Engagement Tools to Host Virtual Conferences & Online Community Website
Engage attendees & Produce knowledge with online networking portal
A late abstract. A remote presentation request. A refund outside the usual policy. A sponsor wanting to swap a promised benefit. A room change an hour before the session starts.
If you organize conferences, you’ve probably dealt with all of these.
And honestly, making the decision is one thing. However, remembering why the decision was made, who approved it, what rule was changed, and what needs to happen next is another.
That’s why a conference decision log is so useful.
You have an academic event coming up and you and the team are now working through the toughest, often trickiest part of the planning: abstract management. All academic and scientific events hope for their selected submissions to be the best out of the lot. So, you set up a three-step review process. But the catch is that you have a reserve reviewer pool that doesn’t quite match the workload your team is looking at. Therefore, you are forced to find qualifies reviewers in the last minute when you realize that the magnitude of your submissions far outweigh the reviewer reserve in hand. Suffering from success, eh?
Getting attendees into a conference session should be simple. With Dryfta’s latest update, it now takes just a few seconds.
Event organizers can generate a unique QR code for each session and display it at the session venue. When attendees arrive, they scan the QR code with their phone, enter their email address, and check in.
ROI or return on investment is a key marker for event planners when it comes to a plethora of considerations. It is the numbers that yield as ROI that will ultimately decide the future course of your organization. Show the returns must shown, more than told.
Long before delegates arrive, an event can become difficult to control in ways that are easy to miss.
A speaker has not completed registration. An abstract still needs the right reviewer. A payment does not match its invoice, and moving one session creates three new clashes. None of these jobs is unusual, but together they can consume a team’s attention.
The risks of AI in event management become clear when a tool is asked to take responsibility for all these connected jobs. A single incorrect assumption can move from an abstract or registration record into a payment decision, reviewer assignment or published schedule.
Is your room always messy despite you making a mental note to keep it tidy and organized? Does your living space become cluttered all over again only a few days after tidying it? And do you hate it? You probably do. This curse of having things all over the place is something that the majority dislikes. And wants to fix. But mostly they don’t know how to. Anything changes that they do make become lost to routine and the demands of everyday life. Data generated in your conference works similarly. No event planner enjoys having to work with information that’s in disarray. Information gets held up in silos and the team is left scatterbrained in trying to simply make sense of operations.
You probably didn’t start a recurring event thinking, “I can’t wait to build the same registration page again and again.” Yet that’s exactly what many organizers end up doing. Copy the event. Change the date. Create another attendee list. Repeat.
Then your inbox gets a whole lot busier. “Can I switch sessions?” “Is my pass still valid?” and before long, your team is spending more time on admin than the event itself. That’s when recurring event ticketing software starts earning its place.
Pop-up events are now one of the most cost-effective ways to create brand buzz. According to a Google survey cited by Zendesk, brands that ran pop-up activations reported a 46% increase in sales, a 51% rise in market visibility and 66% greater brand awareness compared to periods without a pop-up presence.
The budget may look healthy in a spreadsheet, but late deposits and unpaid balances can quickly put an event under pressure. Organizers need to know more than the total amount due. They need to see who owes it, when it should arrive and exactly what it covers.
An event invoice provides that clarity by listing the services delivered, their costs, payment terms and due dates. Invoicing software for events makes the process easier by helping organizers create invoices, track outstanding amounts and collect payments at different stages. These may include registration fees, initial deposits, planning instalments and the final balance due before the event begins. Continue reading
“We regret to inform you that we need to withdraw our accepted abstract.” This sentence catches many organizers off guard, even though accepted abstract withdrawal happens on a fairly regular basis across scientific conferences of every size. And abstract withdrawal after acceptance is not always intentional, no. Most times it’s due to something unforeseen. The presenter may have fallen ill or could be unable to make it to the conference, or perhaps their work has been accepted elsewhere.
Nothing makes an organizer’s heart sink quite like seeing another refund request pop up in the inbox. Especially when it starts with, “Hi, I know your policy says…” You already know exactly where that conversation is going.
Badges. Everyone likes badges, these tiny wearables that instantly make the day brighter for everyone involved. It’s whimsy, but for events. And no matter how formal a gathering you may be hosting, slipping on a little badge makes everyone belong a little more within the venue. It’s fairly simple:Â the human need to feel a sense of community.Â