2700+
attendees
270+
hybrid sessions
2700+
abstract submissions
IMNHC 2023 was the third large Johns Hopkins University conference to use Dryfta, with over 2,000 attendees. JHU also used Dryfta for ICFP 2022 and SBCC Summit 2022.
JHPIEGO is a health nonprofit affiliated with Johns Hopkins University. It works to improve maternal and newborn health. Its IMNHC conference brings together healthcare professionals, researchers and others interested in this work from around the world. Before Dryfta, the team used separate tools to manage submissions and keep attendees involved, making the work harder to coordinate.
Problem Statement and Objectives
JHPIEGO aimed to find an uncomplicated yet powerful event management solution to:
- Efficiently manage abstract submissions and peer reviews.
- Streamline the registration process and improve attendee retention.
- Provide a real-time, dynamic event schedule.
- Foster attendee engagement and real-time interactions.
- Generate actionable data for ongoing and future event improvements.
Solution
Selection Process
The team compared several platforms for features, room to grow and ease of use. They chose Dryfta to support their large international conference.
Implementation
The team added Dryfta to its existing event process. Clear screens and help guides let staff learn the tools while event preparations continued.
Features Utilized
👉Event Registration: Facilitated quick and easy attendee registration, contributing to over half a million dollars in ticket sales.
👉Abstract submissions & peer review: Managed the massive volume of 2,722 abstracts and 4,000+ reviews with ease.
👉Interactive and searchable event schedule: Allowed real-time updates, a crucial feature for accommodating last-minute changes.
👉Event app & Private Messaging Tools: Fueled attendee engagement, as evidenced by the 2,000+ vCard requests sent.
👉Push Notifications: Kept attendees informed, ensuring they didn't miss key sessions or updates.
👉Custom Reporting: Generated actionable insights, helping organizers gauge event success and areas for improvement.
👉Participation Certificate and Badge Builder: Provided quick and customized credentials, enhancing the attendee experience.
Outcomes in numbers
2,722 Abstracts Efficiently Managed
The Abstract Management & Peer Review System by Dryfta proved to be invaluable for managing a staggering 2,722 abstract submissions.
🔥User Impact: Organizers could sort and group abstracts, then automatically assign them to suitable reviewers. This saved time, reduced errors and helped the team keep reviews consistent.
4,000+ Peer Reviews Seamlessly Completed
Dryfta's intuitive peer review system facilitated the completion of over 4,000 reviews.
🔥User Impact: Reviewers found the platform easy to navigate, which was crucial in handling the high volume of reviews. Automated notifications and reminders helped keep the review process on track. The streamlined operation added credibility to the conference and significantly reduced the administrative burden on the organizing team.
2,700+ Attendees and Speakers Actively Engaged
The conference had more than 2,700 attendees and speakers, all of whom actively participated in various sessions.
🔥User Impact: Dryfta's Event App and Private Messaging Tools facilitated this high level of engagement. Attendees could easily find and connect with like-minded individuals, contributing to a more interactive and fulfilling conference experience.
$500,000+ in Ticket Sales
Dryfta’s Event Registration and Ticketing Module played a pivotal role in achieving over half a million dollars in ticket sales.
🔥User Impact: The system's user-friendly interface and secure payment gateway encouraged more attendees to complete their ticket purchases. Special offers, discount codes, and ticket bundles were easily managed through the platform, driving additional sales.
More positive outcomes…
15,600 Session Check-ins
The Event Schedule Builder feature allowed attendees to check into 15,600 sessions, a testament to the system’s stability and ease of use.
🔥User Impact: This not only helped attendees in managing their time effectively but also provided real-time data to organizers for tracking session popularity and attendance.
24,990 Personal Schedules Updated
The ability to create and modify personal schedules was a standout feature for many attendees. A total of 24,990 sessions were added to personal schedules, indicating the feature's utility.
🔥User Impact: The real-time updates allowed attendees to make last-minute adjustments, contributing to a more personalized event experience.
2,000+ vCard Requests for Networking
Dryfta's networking capabilities shone through the 2,000+ vCard requests sent during the event. Attendees could request vCards to connect with speakers and other attendees, making networking more straightforward and effective.
🔥User Impact: This feature was particularly beneficial for professionals and academics looking to collaborate or share insights.
800+ Valuable Post-Event and Session-Specific Surveys
Feedback is vital for any event’s future success, and Dryfta made this process simple and efficient. The platform collected over 800 post-event and session-specific surveys.
🔥User Impact: These surveys provided organizers with valuable insights into what worked well and what areas might need improvement for future events.
Dryfta’s comprehensive toolset played an instrumental role in elevating IMNHC 2023 to new heights. It not only met but exceeded the initial objectives, proving itself as an invaluable asset for any event organizer seeking to streamline operations, enhance attendee experience, and achieve measurable success.
Want to know more?
To understand how Dryfta can revolutionize your event management, visit IMNHC 2023 for a firsthand look at our capabilities or reach out to us for a personalized demo.
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