Best Event Planning Tools for Academia & Non-profits

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We researched the best event planning tools for 2020 based on their features list, popularity, verified reviews, user satisfaction and pricing.

The list includes the best tools available in the following categories: Project management; Event website; Email marketing; Venue search & planning; Social networks publishing; Abstract management; Event ticketing; Agenda management; Floor plan designer; Polls & surveys; Budget & expenses management

 

Asana

Event-Planning

 

πŸ‘ Best Used For
Project Management

🎯 Key Features
β˜‘ Visualize your event plan on a timeline before you start working
β˜‘ Plan and manage content calendars, campaigns, creative requests, and more
β˜‘ Get real-time status updates, run reports, and more
β˜‘ Map out goals and prioritize tasks to stay on schedule
β˜‘ Improve collaboration by making all the important things easy to find, like project plans and details, files, feedback, and more
β˜‘ Streamline communication by keeping conversations with teammates, clients, and vendors in one place, and keep everyone on the same page

πŸ’° Pricing
Free for up to 15 teammates

 

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Pixpa

Pixpa Website Builder

 

πŸ‘ Best Used For
Event Website Builder

🎯 Key Features
β˜‘ Brand your website by adding your logo image, title text, and bio
β˜‘ Connect your own custom domain with your website
β˜‘ Mobile-friendly and adapts your content to provide the best experience across mobile devices
β˜‘ Integrate with dozens of third-party applications to enhance the functionality of your website
β˜‘ Customize any visual element of the theme easily
β˜‘ Create guestbook, galleries, e-commerce stores, social sharing buttons and more
β˜‘ Use the drag-and-drop Page Builder to create any kind of page in your site

πŸ’° Pricing
$6/month or $72/year

 

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Moosend

Moosend

 

πŸ‘ Best Used For
Email Marketing

🎯 Key Features
β˜‘ Unlimited 3x points on travel and dining purchases
β˜‘ Easy-to-use drag & drop editor to create professional newsletters that look good on any device
β˜‘ Automated workflows for sending targeted email campaigns
β˜‘ Choose spot-on personalization to put your data to good use with highly relevant emails based on your customers’ purchases
β˜‘ Follow your users’ steps through the whole journey and decode their every move with easy-to-use, in-depth analytics to fine-tune your marketing campaigns
β˜‘ Track opens, clicks, social shares and unsubscribes and build the right strategies to maximize your ROI

πŸ’° Pricing
Free for up to 1000 subscribers

 

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MeetingsBooker

Meetings Booker

 

πŸ‘ Best Used For
Venue Search, Instant Book & Planning

🎯 Key Features
β˜‘ Choose from over 137,000 unique spaces
β˜‘ Book instantly Or request to book
β˜‘ Request quotes: Shortlist venues by filtering
β˜‘ Send 1 request to multiple venues
β˜‘ Receive offers as venues bid on your request to host your event
β˜‘ Review offers and select your ideal venue. Once accepted you contract and pay venue direct

πŸ’° Pricing
Free for event organizers; Free for listing space

 

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Buffer

Social publishing

 

πŸ‘ Best Used For
Publishing on Social Networks

🎯 Key Features
β˜‘ Plan and publish your content for Instagram, Facebook, Twitter, Pinterest, and LinkedIn, all from one simple dashboard
β˜‘ Draft your posts, coordinate with your team, and orchestrate your social media marketing campaigns
β˜‘ Create a preset publishing schedule for each social account
β˜‘ Custom tailor your posts for each social network
β˜‘ Get an at-a-glance view of all the content you have lined up
β˜‘ Work together with your team to create content that’s high quality, on-brand, and that your audience is going to love

πŸ’° Pricing
$15/month

 

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OpenConf

OpenConf

 

πŸ‘ Best Used For
Abstract Management & Peer Review

🎯 Key Features
β˜‘ Assign Reviews (Auto Match & Manual)
β˜‘ Conflict Detection (Automated & Manual)
β˜‘ Review Scoring
β˜‘ Submission Acceptance / Rejection
β˜‘ Email Notifications
β˜‘ Data Export in CSV, XML, Excel, SQL
β˜‘ Submission and Reviewer Import
β˜‘ Program building tool
β˜‘ Customizable submission forms

πŸ’° Pricing
$600/year for 100 submissions; Free community edition (Self-hosted)

 

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Yapsody

Yapsody

 

πŸ‘ Best Used For
Event Ticketing for Non-profits

🎯 Key Features
β˜‘ 50% off on Non-Profit Event Ticketing Fees
β˜‘ β€œAccept Donations”is specially designed for non-profits to collect donations from your online stores and box office
β˜‘ Create a custom subdomain for your online ticket store to showcase your events
β˜‘ Accelerate ticket sales with Multi-use and single-use promo code discounts
β˜‘ Choose to either pass Yapsody’s fees on to your customers or absorb them into your ticket prices

πŸ’° Pricing
$0.59 + 1.75% per ticket sold

 

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Sched

Sched

 

πŸ‘ Best Used For
Agenda Management

🎯 Key Features
β˜‘ Organize your schedule with tracks, color-coding, and filters
β˜‘ Customize your schedule with CSS, brand with custom banners, and embed your Twitter feed right into Sched
β˜‘ Embed your schedule, speaker list, and event information right into your existing website
β˜‘ Use digital signage to display different versions of your schedule at your event
β˜‘ Use Sched to manage session registration and control how many attendees can sign up for each session
β˜‘ Check attendees into sessions and manage the waitlist on your mobile device during the event
β˜‘ Keep your attendees in the loop with push notifications to their mobile device

πŸ’° Pricing
Starting at $250 for 500 attendees per event; 50% off for Non-profits

 

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Seats.io

Seats.io

 

πŸ‘ Best Used For
Floor Plan Designer

🎯 Key Features
β˜‘ Precisely define rows of bookable seats and booths, determine best seating locations and more
β˜‘ Use sections to draw a huge stadium, general admission areas for concerts, or trade booths
β˜‘ Embed the designer into your web application, and configure which features are available to your customers
β˜‘ Display all sorts of charts on your platform – mobile and desktop
β˜‘ Let people choose their seats. Generate more revenue while delivering a better attendee experience
β˜‘ Real-time availability updates ensure that ticket buyers cannot book the same seat twice
β˜‘ Seats are held for the ticket buyer while making a selection, until they are booked or time out

πŸ’° Pricing
€360/year for 2400 seats

 

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Slido

Slido

 

πŸ‘ Best Used For
Polls & Surveys

🎯 Key Features
β˜‘ Make your meetings and events more interactive by polling your audience in real time
β˜‘ Crowdsource the best questions from your audience and make everyone part of the conversation
β˜‘ Discover what topics resonate with your audience and share the insights with your stakeholders
β˜‘ Allow your remote participants to ask questions and participate in live polling while watching the live stream
β˜‘ Integration with third party apps including Google Slide
β˜‘ Design quiz with questions that fit the topic of your presentation or training

πŸ’° Pricing
$199/event for 5 polls; Non-profits can apply for discounts here

 

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Spendesk

Spendesk

 

πŸ‘ Best Used For
Budget & Expenses Management

🎯 Key Features
β˜‘ Secure payments with virtual and physical cards, invoices and more
β˜‘ Conveniently upload receipts and track payments on the go
β˜‘ Total control over spending using real-time insights, team-based spending policies
β˜‘ Avoid repetitive data entry with a one-click custom export
β˜‘ Track all your invoices in one place
β˜‘ Certified eReceipts – Go fully paperless with dematerialised receipts

πŸ’° Pricing
Request a Quote

 

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Dryfta

contacts-crm

 

πŸ‘ Best Used For
Fully-integrated event management software for Abstract Management, Event Ticketing, Email Marketing, Event Website Builder and Guest Check-ins

🎯 Key Features
β˜‘ Abstract management & Peer review with simple & advanced workflows
β˜‘ Create separate event registration forms for multiple usertypes, sell tickets & collect registration fees online
β˜‘ Send personalized email campaigns and access in-depth analytics of the campaigns sent
β˜‘ Create interactive event schedule (basic, expanded and calendar views) with personal scheduling for attendees
β˜‘ One-click attendee check-ins using dedicated guest check-in dashboard – enable self check-in via QR code scanner
β˜‘ Collect recurring donations online
β˜‘ Design and send participation certificates to attendees & speakers

πŸ’° Pricing
Starting at $119/month; Up to 30% Non-profit discount

 

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Fonteva

Salesforce Events Fonteva

 

πŸ‘ Best Used For
Event Management for Salesforce Users

🎯 Key Features
β˜‘ Seamless integration of all attendee info in your Salesforce CRM
β˜‘ Personalized registration pages for attendees
β˜‘ Easy-to-use drag & drop dashboards and reporting
β˜‘ Collect attendee information before, during, and after events
β˜‘ Customizable event websites that are compatible for mobile devices
β˜‘ Track vendors, sponsors, and speakers

πŸ’° Pricing
Request a Quote

 

Visit Website