Strategies for Organizing a Virtual Conference

Virtual conference


Virtual conferences are a resource that grew in popularity when the COVID19 pandemic forced people and businesses into lockdowns and social distancing. However, as COVID-19 restrictions wind down and society and commerce start to open again, virtual events remain popular.

Many businesses report they will continue to use virtual events post-pandemic. One survey shows that virtual event marketing will be worth more than $500 billion by 2028.

It’s not hard to understand the appeal of virtual conferencing. They are safe, less prone to disruption, and have a broader reach than local events. With ever-increasing competition in the market, it only makes sense to take advantage of whatever tools are available, which should now include a quality virtual event platform to host your conference.
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Host Live Events with Zoom & Vimeo for 10,000 Attendees

Virtual event

Using Dryfta Virtual Event Toolkit, events organizers can setup live events with live Q&A session for up to 10,000 attendees. To enable livestream and Q&A for such a large audience, we use a combination of Vimeo Livestream and Zoom.

A Zoom meeting is used by speakers to present the session and Vimeo is used to livestream that Zoom meeting to the participants watching live on Dryfta. When participants need to ask questions, they need to join the same Zoom meeting, where speakers are presenting, to ask questions.

Here’s a step-by-step process on how to set up the live event with live Q&A:
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AILA 2021 Conference Hosted 250+ Virtual Sessions & Collected 1700+ Abstracts – Case Study

virtual sessions
abstract submissions


If anybody needs an experience review for Dryfta: we can only recommend them with the highest scores. Excellent service and friendly & outstanding support for their top-notch platform! – AILA 2021 Chair

By the time the virtual congress started, World Congress of Applied Linguistics (AILA 2021) had more than 2400 registered participants. The scientific program had more than 260 thematic symposia, in which participants could interact during the talks via audio, video, and text messaging. All sessions can be accessed and viewed later again until the following year.
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21 Gift Ideas for Virtual Events – the 2023 list



Virtual events are becoming more and more prominent in today’s society. Not only are people more engaged and interested in them, but the opportunities they offer are numerous. Event Organizers planning virtual events are always looking for ideas to keep the attendees engaged. They employ various interactive tools like private messaging, live streaming, and state-of-the-art virtual event platforms.

What makes a virtual event a high-quality experience?

For starters, an excellent virtual event should provide attendees with many levels of excitement. Start by creating a contest for attendees at your particular event to engage with your guests and yourself. You can create themes for each level and encourage people to take photos within various locations at the event. Give prizes to those who submitted the most creative, funny, or beautiful photos. This helps build up anticipation and energy throughout your entire event.

And if you feel like your last event turned out successful that means it went off without a hitch. However, don’t underestimate the power of simple gestures: gifts can remind people and they’ll appreciate them more than you know. They also establish a bond between attendees and the organizers. The more unique and thoughtful the gifts are, the more joyful and engaged attendees become.

When looking for gift ideas for a virtual event, it can be hard to think outside the box. Some people want something practical, others want something sentimental, and some people want something fun. As long as you are able to get your giftee interested in your idea, they will enjoy it!

Perceived Value

A perceived value is a more reliable measure of effectiveness than the actual amount of money one spends. With virtual events, it’s important to give participants something that they’ll remember and appreciate more than they expected.

In this article, we’re going to share with you a list of great gift ideas that are perfect for any type of virtual event – whether it’s a launch party, a conference, or something else. With multiple categories like headphones, retro memorabilia, and upscale fashion, there’s something for every person.
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10 Fresh Ideas to Keep Attendees Glued to your Virtual Event


With everything going on right now, it seems like the whole event industry has turned to virtual events as the primary means of event delivery. And with the rise of virtual events and meetups, it is getting a little bit tricky to keep your online participants’ attention. But don’t fret. We have just the ideas for you to keep your online guests as engaged as ever. Read on to see what they are.


#1 Online polls and opinion sharing

Organizing live online polls during a virtual session lets your guests feel more a part of your virtual event. Asking for their opinion shows that you’re genuinely designing an event for them. It also gives you some great insights into how your audience is thinking on a specific topic.
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Top 7 Guides for Organizing a Successful Virtual Event



A curated list of guides & resources for organizing a successful virtual event.

The list includes guides & resources for:

Virtual event terminology
Planning a virtual event: content production, technology, rehearsals
Selecting a virtual event platform
Making virtual event exciting


Organising Successful Virtual Events
by Pollicy

Our first virtual event focused on introducing participants to virtual events and we explored options and tips for carrying out successful virtual events.


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