A troubleshooting guide for scenarios where authors and reviewers aren’t receiving EasyChair emails, plus how Dryfta ensures automated notifications go out reliably.
Category: Guides
The Definitive Guide to Shared (SaaS) vs On-Premise Event Management Software
Picture this: You are planning a major conference that gathers hundreds of influential stakeholders from around the globe. Your registration portal is ready to go live, and the marketing campaign has started. Suddenly, your IT department raises concerns about data privacy, regulatory compliance, and deeper integrations with internal systems. Traditional cloud-based software feels too restrictive, lacking the control and customization your organization demands. Tensions rise as deadlines loom and decisions must be made quickly. This scenario illustrates a challenge many senior event managers face: deciding which type of event management software is the right fit, a SaaS-based event platform that is shared in the public cloud, or an on-premise event management software solution that resides on dedicated infrastructure.
Top 7 Guides for Organizing a Successful Virtual Event
A curated list of guides & resources for organizing a successful virtual event.
The list includes guides & resources for:
Virtual event terminology
Planning a virtual event: content production, technology, rehearsals
Selecting a virtual event platform
Making virtual event exciting
Organising Successful Virtual Events
by Pollicy
Our first virtual event focused on introducing participants to virtual events and we explored options and tips for carrying out successful virtual events.
How to Live Stream a Webinar on your Event Website
The Biggest Disadvantage of Webinar Platforms
For hosting virtual events, organizers generally use a webinar platform like Zoom and share a link to the webinar on their event website. This setup, however, means participants have to check-in to sessions on your event website. Then they’re redirected to the associated Zoom webinar that would open in a Zoom desktop client. Participants then flock back to the site and check-in to another session and are redirected again to the associated Zoom webinar. So, they have to switch between the website and the webinar platform continuously.
The Biggest Advantage of Live-Streaming
As a better alternative, if you want to improve the participants’ experience, so they do not have to move out of the website and go to Zoom to watch the webinar for each session, you can Livestream webinars on your website. This setup lets you offer a branded user experience, ability to monetize through multiple channels and provide audience engagement tools to participants and exhibitors right within the website.
In this article, we will talk about the steps required to Live-stream your virtual sessions on your event website. For this tutorial, we have used the following tools:
A Definitive Guide to Building an Event Website [PDF]
As an event planner, having a website is crucial, especially when you are looking for a platform by which people can find you and solicit your services. But, what makes a good event website? And how do you even go about getting your new site up and running? We have all the details you need in this exhaustive guide on how to build an event website.
Step-by-Step Guide to Presenting at Academic Conferences [PDF]
Speaking at an academic conference is a great opportunity researchers look forward to because of the immense possibility of sharing their work with an audience comprising of other researchers, industry experts and corporate heads.
In order to stand out at a conference, you need to make the presentation engaging, interactive and something for the audience to think about and raise questions. But sometimes your nerves may decide to act up at the most crucial point when you are about to make your presentation.
So how do you make sure you give a memorable presentation and tame those pesky nerves? Being well prepared for the conference will allow you to give a great presentation. In this guide, we will provide you with a step-by-step approach to speaking to an academic audience.
Event Marketing Guide for Academic Conferences [PDF]
The most important thing about an event is for it to serve the purpose it was planned, that is, it should reach the targeted audience and participants. Perhaps you are a strategic master at planning events, or you are just learning the art of events planning, but you have not been seeing much of the results you desire; there is something that you are missing out on.
What can make your events stand out, as well as gain the attention of the desired participants and audience is how you market them. Are you already marketing your events but are still not making as much progress as you want? This guide includes 35 event marketing tips you can learn to add more colors to how you plan and execute your meetings.
Event Organizer’s Guide to Engaging Attendees in Academic Conferences [PDF]
You may have already successfully overcome the hurdle of planning a conference. But, that is only the first bit of the hard parts. The second most challenging thing when it comes to conferences are getting your attendees engaged with the content and ongoings of your conference and make sure they stay that way from start to finish.
Engaging an academic group of people may be slightly more intricate process compared to engaging a general audience. The key point to remember here is that academicians often seek for value in information and tend to connect with new people in order to gain knowledge from them.
With this quick guide, you can come up with engaging activities that can help keep your audience’s attention fully on the happenings at your conference.
The Complete Guide to Writing Abstracts [PDF]
Writing an academic paper can take weeks, even months of hard work. When you are finally done, you’ll need to create an abstract of your paper.
An abstract reduces longer research work to its essential elements and is designed to be presented on its own. Because your abstract usually is the selling point of your paper that summarizes and represents your work, you’ll want it to stand out.
Writing an abstract that seduces the reader into reading the rest of your paper isn’t as hard as it may seem. By following and implementing the steps outlined in this article, you are sure to turn serial skimmers into readers and even purchasers.
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Event Planning Guide [PDF] for Academic Conferences
Are you planning an academic conference?
The first thing that comes to mind right away is how to pull it through successfully managing the conference, making sure every task is done seamlessly and smoothly. Online registrations and abstract submissions are being taken care of. Attendees are engaged, food is good, transportation & logistics are error-free, and last but not least, ensuring those event organizers get a decent ROI in monetary profits and attendees engagement.
We went through every step involved in conference planning and created a How-to guide for you. This event planning guide lists the step by step approach for planning and managing an academic conference: