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Event Networking Challenges and Their Creative Solutions

An‍‌‍‍‌‍‌‍‍‌ event, in its essence, is a gathering of people who have a common interest. Networking is the activity that helps all these people share knowledge about their common interests, which keeps the group going. Those who attend the event communicate with the people who are invited to talk. The sponsors, on the other hand, connect with the prospects. Also, the peers share their ideas amongst themselves. In case the event networking is done well, it will result in a community of a large number of people within academia. Continue reading

How to Plan Sustainable and Eco-Friendly Conferences

Academic conferences possess a vast reach. They actively boost human engagement by offering several opportunities for research scholars to share ideas, get recognition, and celebrate their work achievements. If you are hosting sustainable conferences, they can create more awareness as well as attract a large audience. With growing global awareness of sustainability, many conference planners are increasingly looking for ways to reduce their environmental impact.

AI-Powered Matchmaking and Its Benefits for Conferences

Think about the last networking session you organized. You likely watched a room full of people with badges on, moving from one conversation to the other. Yet when the event ended, only a small number of those interactions turned into real follow-ups. Most guests would have left having spoken to many people, but connected deeply with very few. That outcome is common in in-person networking. On the flip side, virtual networking has now changed that dynamic. It gives more flexibility to organizers who wish to connect with people more thoughtfully.

Event Risk Management Strategies for Organizers to Adopt

Events bring people, technology, vendors, and data together. Each element adds a layer of risk. Organizers must handle all of them at once since a single issue can disrupt an entire event. A power failure can stop sessions, speaker delay can break schedules, registration error can create crowd issues, and data breaches can damage trust. Event risk management gives organizers control. It helps them spot problems before they grow and makes way for clear actions when issues occur. Continue reading

How to Avoid Scheduling Conflicts When Organizing Events

Let’s be real! Scheduling conflicts are almost unavoidable when planning events. Even when you’re making the best effort to plan ahead, sessions collide, your calendar is fully booked before the week has even started, and priorities of the organization will often change at the eleventh hour. Scheduling conflicts may indicate other problems beneath the surface, including half-baked organizational priorities, communication gaps, or workflows that no longer serve the purpose. Continue reading

How to Plan a Multi-Day Event Agenda Without Overwhelming Attendees

Planning a multi-day event sounds exciting. It also brings pressure. You want to deliver value and respect the time attendees spend. The biggest challenge sits at the centre of it all: the agenda. A packed agenda looks impressive on paper. In reality, it can drain attendees fast. Continue reading

A Complete Guide on Poster vs Oral Presentation

How do you decide whether a research project is more suitable as a poster or requires an oral presentation slot in the agenda? On the surface, it may sound like an easy choice but it swiftly influences the session dynamics. Regardless of the type of presentation, the goal is for the research to make an impression, for the audience to understand what the study is really about, and for the presentation format to be a natural fit so that the core idea does not suffer.

How to Communicate Abstract Review Outcomes Effectively

An abstract review process is incomplete without effective communication of the review outcomes. When you communicate review outcomes with clarity and purpose, you show respect to your audience and strengthen your goals. If you do it poorly, that leads to confusion and frustration among the applicants. Continue reading

Tips for Academic Event Organizers to Manage Speakers

Have you ever watched a speaker walk on stage and realized they were clearly unprepared? It throws the whole room off. The audience senses it, your team feels the stress, and you end up juggling problems you never planned for. Many organizers deal with this more often than they admit, and it can turn an otherwise strong academic event into a messy experience.

Simplifying Abstract Collection for Multi-Disciplinary Events

Organizing a multi-disciplinary event sounds like the most exciting thing in the world initially. The excitement begins to wither as event professionals hit the abstract collection phase. Abruptly, you find yourself drowning in submissions coming in from physicists who use heavy jargon, sociologists who are presenting complex data in patchy paragraphs and artists who are quite literally ‘abstract’ in their submissions.

20 Conference Networking Tips For Building Connections

A conference brings people together for knowledge, growth, and ideas. The true goal is not only to attend sessions. You also need to network and build each connection with intention and purpose. Many professionals leave a conference with notes, slides, and brochures, but no true contact. However, a few clear steps can change that. Each step is simple to apply in real time. Each one helps you open a conversation and leave with a solid network.

How to Host an Engaging Poster Session in Academic Events

Poster sessions play an essential role in academic conferences. They offer the best dynamic alternative for traditional panel presentations. They are also the most considered platform for research scholars to interact, share ideas, and network in a relaxed environment. If you are someone who is interested in organizing a poster session, then you must thoroughly plan it across various aspects, which include space, timing, technology, and most importantly, participant engagement.

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