Budget plan sits at the heart of every academic conference. A clear plan helps your team see what they can spend and what they must save. Planning a conference involves many different tasks, and each task requires the commitment of time, money, and people. A strong budget plan keeps these tasks organized from the start.
Customer Relationship Management (CRM) has revolutionized the event management industry. A robust CRM tool not only streamlines your event management processes but also enhances your ability to engage with attendees, personalize their experience, and ultimately drive revenue. Continue reading
Thanksgiving is just around the corner in several countries around the world, particularly regions like America, Canada and even some parts of Australia. All organizations and entities, corporate, educational and even governmental entities, are gearing up for what is the best time of the year. And non-profit university organizations, too, are jumping on the bandwagon.
Universities need robust virtual event management tools to host successful online events. Today, virtual events have become a big part of university life. Due to the rise in remote work and learning environments, many universities now host online workshops, guest talks, training sessions, interviews, and open house programs. As a result, event management teams need tools that support video streaming, live chat, breakout rooms, and easy check-ins.Â
If you’ve been part of academic conferences for a while, you know that managing submissions and reviews can get complex. The peer review process is one of the most important parts of successfully hosting an academic conference. Authors submit their abstracts to be reviewed; reviewers read, score, and share comments for each submission. If the workflow is organized, all parties stay on track. However, when the workflow is disorganized, the entire review process becomes slow and stressful for authors, reviewers, and organizers alike.
Getting your event attendees to show up once is hard enough, but getting them to come back over and over again is a different challenge altogether. If you are an academic event professional who believes that bringing in as many new faces as you can into the conference room is what equates to success, you may be mistaken.
The rise of digital solutions has also transformed virtual events immensely. The way knowledge is accessed and shared nowadays has removed several barriers, such as geographical and networking constraints. Globally, anyone from anywhere can get connected and communicate with acclaimed researchers, renowned industry experts, and leaders to share their ideas, collaborate to learn new concepts, and grow in their respective fields without any hassles.
The true value of conferences and research events lies in effective networking. Engaging with peers and industry leaders can unlock invaluable opportunities and encourage collaborations that drive innovation and growth. Researchers might have come for the science, but they stay back for the conversations, live polls, and Q&A sessions. The right platform can transform these events into high-value ones for the attendees, which also benefits your organization in the long run.
Event organizers who took the plunge and went international with their events and conferences were termed reckless. These are individuals and organizations taking a leap of faith and throwing caution to the wind. Why would professionals who have comfortably settled into the local industry want to chart unknown waters and risk losing it all? However, this is until they win.
Effective decision-making is at the heart of every successful event. It’s only possible to make accurate decisions if you have the right set of data at your disposal. Planners and organizers today are relying on data to ensure optimum attendee satisfaction at their events. Without access to timely event data, it’s easy to miss out on opportunities to improve attendee engagement and satisfaction.Â
The best event check-in apps do more than scan a ticket. When several hundred people arrive within the same 20-minute window, the right app keeps the line moving, gives staff a reliable attendee record, and handles the exceptions that usually slow a desk down.
A forgotten QR code, a misspelled name, a walk-in registration, or a full session should not bring entry to a halt. Organizers need a tool that works with their event format, badge plan, staffing level, and reporting needs.
This guide compares 12 check-in apps for conferences, corporate events, trade shows, workshops, public ticketed events, and VIP gatherings. It explains what each option handles well and what you should test before making a decision.
Editorial note: Dryfta publishes this guide and appears in the comparison. We reviewed official product and help documentation available on September 23, 2026. We focused on the complete arrival workflow, not a vendor’s claim about scan speed. We did not run the same onsite test on every platform, and features can vary by plan, device, printer, event format, and region. Ask each vendor to demonstrate your busiest arrival period with realistic attendee records.
Of all the things that conference organizers struggle with, understanding attendee behavior tops the list. That being said, this is precisely what a well-implemented CRM system can help you accomplish. The academic conference world has changed dramatically over the past decade and tracking the complete attendee journey from first contact to post-event follow-up is now simpler than ever.
