Top Cvent Alternatives for Modern Conferences and Summits

According to Research Nester, about 89% of businesses say switching to integrated event technology helps them save close to 200 hours every year. That shift explains why many event planners now look for faster, more flexible platforms that simplify complex workflows. As a result, more teams are gradually moving away from Cvent and exploring the best Cvent alternatives, including platforms that offer simpler workflows and flexible pricing.

In this blog, we will explore some of the top Cvent alternatives for modern conferences and summits.

Why Do People Look for Cvent Alternatives?

Many event planners search for Cvent alternatives because of its high price, difficult-to-use platform, and steep learning curve. These factors make Cvent more suitable for large enterprises than smaller organizations. More users are also seeking a simpler, lower-cost solution that will allow them to set up faster, provide more specialized tools for their engagement, and, at times, better customer service.

There are a few practical concerns that lead event planners to explore alternatives to Cvent in 2026:

• • High costs and pricing structure: Most teams view Cvent as too expensive, and often have trouble understanding the pricing model. This is particularly true for smaller organizations that want something less expensive.
  • Complexity and learning curve: While the platform offers many features and tools, becoming familiar with each one takes time. Therefore, smaller teams (especially those that do not have an event technology specialist) will have a harder time setting up and configuring the system than they would expect.
  • Feature overload: While Cvent has many advanced features, most event planners do not need all those features. They would rather have a simple platform that provides only the needed tools to plan and manage an event.
  • Customer support: Several users report varying levels of customer support based on the level of service tied to their contracts. 
  • Needs for engagement and virtual events: While Cvent is good at the logistical aspects of managing an event, many planners believe the platform should provide more robust tools for engaging attendees, better mobile experiences, and tools that meet the specific needs for in-person, hybrid, and virtual events.

Event Management Requirements to Define Before Choosing a Platform

Before settling on an alternative to Cvent, stop and think about your event needs. Ask yourselves:

• • What type of events do we usually host? (conferences, virtual meetings)
  • Do I just need a simple registration process or will you be needing a full ticketing solution?
  • Is my team open to learning new technologies and using more advanced and complex software?
  • Will this chosen event management platform have to manage travel arrangements, book accommodations or coordinate with outside vendors?
  • What size are most of the events I run?

An event platform that can manage and support a 10,000-attendee trade show may be too complicated for an organization running smaller internal meetings and workshops. Choosing a platform that is designed to meet your needs will save you both time and money.

How to choose the right Cvent alternative?

Not every feature highlighted in a product demo will have a real impact on how your conference runs. A short checklist can make the evaluation process far more practical.

• • Clear pricing: Transparency in pricing is important. If you cannot quickly find the price of the platform or require multiple conversations with the vendor to determine the price, then budgeting is much harder than it should be.
  • Capabilities to support hybrid and virtual events: More and more events today are a combination of both in-person and remote participants. It is important that the platform offers live streaming, on-demand session viewing, and virtual networking, without having to use other tools.
  • CRM and marketing integrations: Most event data does not remain in a single database. Integrations with platforms like Salesforce, HubSpot, or Microsoft Dynamics 365 help attendee information flow directly into existing marketing and sales systems.
  • Security for large enterprises: Managing large events requires managing the sensitive information of attendees. This is why certifications such as  SOC 2 Type II, GDPR, ISO 27001 and SSO are helpful in ensuring that your platform meets your security requirements.
  • Multiple track scheduling: Many conferences offer multiple concurrent sessions. An event planning tool should let you manage agendas of these sessions, whether they are in parallel, breakouts, or keynotes.
  • Customizable branding: It is important that every aspect of the registration process and communication reflects your brand. Registration pages, email notifications, and mobile applications should all reflect your organization’s branding, not the vendor providing the technology.
  • Onsite support: When issues appear during your event, having access to responsive human support can save you valuable time.

Best Cvent Alternatives

Now that you have a clearer sense of what features really matter, it makes sense to start looking at the platforms themselves. Below are some of the most widely used and best Cvent alternatives that many event teams consider in 2026.

Dryfta

Many of the academic and research-focused conferences use Dryfta as their primary platform because of its ability to combine many specialty tools into a singular interface for organizing the multiple components associated with running a conference.

Key features:

Abstract management system (AMS): Dryfta’s abstract management software provides a fully integrated submission, reviewer assignment and multi-stage peer-review and scoring process.

Schedule builder: Allows users to create a multi-track agenda, which will automatically be synced with your event website and mobile app, allowing updates to appear in real time.

Registration and ticketing software: The registration and ticketing software has tiered pricing options, early-bird discount options and supports global payment systems, so that your attendees can easily register and pay internationally.

Interactive mobile app: Dryfta’s mobile event app uses digital badges, creates personalized schedules, enables live polling and sends push notifications to improve attendee experience during the event.

Hybrid/Virtual Hub: Includes built-in tools to support live-streaming sessions, record individual sessions, and create online discussion spaces for remote participants.

Certification builder: Generate and distribute participation certificates for verified attendees.

Event CRM: The event CRM will allow the organizer to store all speaker information as well as attendee information. It also supports real-time information and in-depth analytics on attendance at the event and how they can improve future events.

Attendee matchmaking: Attendee matchmaking helps participants connect with others who share similar research interests or professional goals. The tool analyzes attendee profiles and preferences to suggest relevant connections, making networking easier during the event.

Bizzabo

Bizzabo offers an all-in-one solution for marketing, registration, and audience engagement as a data-based platform to handle the entire event lifecycle. 

Key features:

• • Event Experience OS for managing in-person, hybrid, and virtual events
  • Advanced event registration and ticketing management
  • CRM and marketing automation integrations
  • Branded event websites and mobile apps
  • Live audience engagement and analytics

Swoogo

Swoogo is known for its flexibility and customizability. It is a popular choice for event planners who are interested in having a great deal of control over the workflow for registration and also over branding for their event.

Key features:

• • Customizable registration forms and workflows
  • Event website builder with drag-and-drop design
  • CRM integrations and attendee data management
  • Agenda and session scheduling tools
  • Built-in reporting and analytics

RainFocus

RainFocus specializes in larger conferences and more complex event programs by providing a comprehensive event platform, which includes marketing, content management, and attendee analytics.

Key features:

• • Advanced registration and ticketing management
  • Multi-track agenda and content management
  • CRM integrations including Salesforce
  • Detailed attendee analytics and reporting
  • Onsite check-in and badge printing tools

vFairs

vFairs is well-known for developing immersive virtual environments that can mimic the experience of attending a physical event in a virtual environment. 

Key features:

• • 3D virtual event environments and exhibition halls
  • Live streaming and on-demand sessions
  • Virtual networking lounges and chat tools
  • Registration and ticketing management
  • Lead capture tools for exhibitors

Whova

Whova is known for the networking and engagement experience. The platform lets you create a community around your event prior to, during, and after your conference.

Key features:

• • Event mobile app with networking and messaging
  • Agenda management and personalized schedules
  • Attendee matchmaking and community boards
  • On-site check-in and badge printing
  • Surveys, polls, and engagement analytics

Comparison Table

 

Platform	Best For	Hybrid features	CRM Integrations	AI support	Compliance	Pricing
Dryfta	Academic and research	Live streaming and engagement tools	Zapier, HubSpot	AI-Powered Quality Checks & Plagiarism Detection for Abstracts	Yes (GDPR)	Custom/quote-based (starts ~$1499/yr)
Bizzabo	B2B marketing	Event Experience OS	Native Salesforce, Marketo, HubSpot	AI networking and smart badges	Yes (SOC 2/ GDPR/99.99% uptime SLA)	Tiered / Per user
Swoogo	Agencies and marketers	Custom hybrid logic	Salesforce, HubSpot, Zoom	AI content generation tools	Yes (GDPR)	Unlimited / Flat fee
RainFocus	Global enterprises	Unified data orchestration	Deep enterprise-grade sync	AI data-led personalization	Yes (SOC 2/GDPR)	Enterprise tiered
vFairs	Virtual expos and jobs	Immersive 3D environments	Salesforce, HubSpot, Oracle	AI chatbots and gamification	Yes (GDPR)	Per event / Annual
Whova	Large associations	Mobile-first networking	Salesforce, Zapier, Kindful	AI matchmaking and smart profiles	Yes (SOC 2/GDPR)	Per event pricing

FAQs

1. 1. Who is a competitor to Cvent?

Many event planners researching event technology ask, “Who are Cvent’s competitors?” when comparing platforms. Dryfta is a first-rate alternative to Cvent, tailored for academia and research-based conferences. While Cvent provides an extremely complex and multi-module system, Dryfta offers a streamlined, all-in-one platform. It excels in abstract management, peer reviews, and program scheduling, providing a more intuitive experience for organizers.

1. 2. Why is Cvent so expensive?

Cvent’s pricing reflects its position as a platform with a global venue database and extensive integrations. That being said, the cost often covers complex modular features, dedicated support, and enterprise infrastructure. In many cases, this can mean that an organization will be required to purchase a full feature set that they may rarely use in practice.

1. 3. What is the difference between Dryfta and Cvent?

Cvent is an enterprise-level conference planning tool that is used by companies to source venues and plan their corporate events. The capabilities of Cvent are vast, but its complexity and modularity may overwhelm many planners. Dryfta provides a more  hassle-free Cvent alternative built specifically for academic and research conferences, combining abstract management, peer review and event planning tools within a simpler platform.

1. 4. Which Cvent alternative is best for virtual events?

Dryfta is the premier choice for seamless virtual and hybrid events. The system is designed to support you with a full range of features that let you design virtual tickets, meeting spaces and engaging session environments. Organizers can easily manage pre-recorded videos and dynamic schedules. Dryfta’s user-friendly interface provides a professional, engaging experience for remote attendees without the price tag of an expensive tool.

1. 5. What is the cheapest alternative to Cvent?

For event organizers looking for a more budget-friendly option, Dryfta provides an all-in-one event platform with pricing structures that are less complex than those of Cvent. The platform supports both hybrid and virtual events with built-in ticketing options, customizable meeting tools and automatic scheduling that help simplify the overall event management.

1. 6. Which Cvent alternatives are best for large conferences?

For large conferences, platforms like Bizzabo and RainFocus stand out for strong CRM integrations and data-driven insights. Dryfta proves to be the best Cvent alternative for academic and research-focused events with abstract and peer review tools. Stova handles full event logistics, while Whova focuses on attendee networking and engagement.

1. 7. Are there free Cvent alternatives?

Yes, there are several Cvent alternatives for free with different tiers or open source options. Eventbrite and Eventleaf allow free use for events without paid tickets, while eventplanner.net offers free planning tools and checklists. Open source options like OSEM and Odoo suit teams that are comfortable managing their own systems and may serve as a free Cvent alternative.

1. 8. What features should I look for in Cvent alternatives?

Focus on event platforms that are scalable to meet your needs, support flexible registration options and work well with your event CRM. Strong onsite tools such as badge printing and lead retrieval also matter. Also, consider platforms with mobile apps that support networking and live polling. On top of that, transparent pricing models will help you avoid complicated per-attendee registration fees.

1. 9. Which Cvent alternatives are best for hybrid events?

Dryfta’s hybrid event platform provides an all-in-one solution for onsite check-in and virtual sessions. Bizzabo is known for its Event Experience OS, while vFairs offers immersive 3D virtual environments. Features like dual audience networking, synchronized live polling, and lead retrieval help keep both in-person and remote attendees engaged.

Final Thoughts

Planning a successful conference often depends on choosing a platform that keeps registrations and attendee engagement organized without complexity. Dryfta helps simplify academic and professional event management through integrated registration, abstract handling, scheduling, and hybrid event tools within one system. To see how we can support your next conference, consider booking a free demo today.