Event Planning Guide [PDF] for Managing Academic Conferences

 

How-to guide to manage academic conferences

Planning an academic conference?

The first thing that comes to mind right away is how to pull it through successfully managing the conference, making sure every task is done seamlessly and smoothly, online registrations and abstract submissions are being taken care of, attendees are considerably engaged, food is good, transportation & logistics are error-free, and last but not the least, ensuring that event organizers get a decent ROI in terms of monetary profits and attendees engagement.

We went through every step involved in conference planning and created a How-to guide for you. This event planning guide lists the step by step approach for planning and managing an academic conference:

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Dryfta has Won Accolades for its Event Management Platform

Dryfta earned recognitions lately after having gone through a review of trusted B2B directory FinancesOnline.com. The results were very positive – our event management software emerged with a score of 8.0 out of 10 and a perfect user satisfaction rating of 100%. We were also mentioned as one of the top SaaS software solutions on their platfrom.

Reviewers observed how our platform specially designed for universities and non-profits is able to help users conceptualize, plan and manage events within a cloud based environment. The software experts further noted the comprehensive features and event management capabilities of Dryfta to facilitate planning events and turning them into successful events.
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Dryfta event CRM: Merge Duplicate Contacts & Associated Information

At times, attendees register twice using different email addresses for various reasons. For example, sometimes they forgot the password and instead of requesting a new password, they would simply create a new account. Or, if a subordinate has created an account for a user, and has not notified about the same, the user would unknowingly register again to create an account. There’re many other scenarios where duplicate accounts are created with each account holding some important information about the user. So, normally, the organizer would manually copy each piece of information from one account to another and then discard one of the accounts. This, however, results in lost time. Lots of lost time.
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How Much did you Get out of Your Event?

To find your event ROI quickly & easily, the simplest way is to sum all revenues and expenses and then subtract total expenses from total revenues (Event revenue – Event expense = Event returns). This is the fastest possible method to calculate your return on investment. Please note that this, however, does not include other more important event attributes viz. leads generated, returning attendees, meetings requested, marketing campaigns, attendee engagement, customer satisfaction, Press mentions, social network influence etc.

expense management
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Integrate Dryfta with Hubspot CRM using Zapier

Step by step instructions for integrating Dryfta with Hubspot CRM using Zapier. Using this guide, you will be able to move & sync contacts from Dryfta event platform to Hubspot CRM.

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If you’re new to Zapier, click on Sign Up to create a free account. If you’re an existing user, click on Log In to log in to your Zapier account.
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Zapier Integration now Available for Dryfta

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Using Dryfta API, you can create your own apps and integrate Dryfta platform with third-party web applications. However, most customers are not able to make use of APIs due to lack of developer resources and funds. Zapier makes it very easy for customers without technical know-how to use Dryfta API for automating workflows between Dryfta and third-party apps.

What is Zapier
Zapier is a task automation tool which connects Dryfta with other web apps eg. Hubspot, Salesforce, Mailchimp etc and automates workflows between them. With Zapier, your data is moved between your apps automatically so you and your team can focus on more important work. For example, to move contacts from Dryfta to Hubspot CRM, simply connect these apps using Zapier’s triggers & actions and it would automatically sync data between Dryfta & Hubspot every 15 minutes.
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