According to MoldStud, teams that employ the proper digital tools can finish event-planning tasks 30% quicker. This shows how much event-planning tools can help a team work better together. In the case of event planning, you are essentially juggling tasks, deadlines, communication, vendors, the speakers, and hundreds of other details. If you don’t have the right tools, things will spiral out of control very quickly. But in the case of planning events, the right tools can help you achieve your objectives without stress.
Nowadays, event planners are not just looking for software. They want tools that eliminate misunderstandings and make every team member walk in the same direction. This is the point where event planning tools, particularly all-in-one platforms like Dryfta, come into play.
Through this blog, you will know about 11 collaboration tools that make the process of event planning not only easier and faster but also more enjoyable.
1. Project and Task Management Tools
Task management tools are wonderful facilitators for teams to remain organized and focused on their work. By using these, the event planners can perform the work of assigning the tasks, tracking the progress, and checking the deadlines.
The event planning process is a maze of different aspects that require the attention of the planners. It could lead to the event’s being delayed if only one deadline is missed. A task management tool is like a safety net that connects all the people involved and thus ensures they are on the same page.
Dryfta offers event management dashboards, where teams can create tasks, set due dates, and assign responsibilities. Every team member is able to see each task, which is an excellent means of communication and a way of ensuring that everyone is doing their part.
2. Contact Management Centralized
An event planner is like a hub that connects with many different people – speakers, attendees, reviewers, sponsors, volunteers, and vendors. Managing all these contacts in separate files will definitely confuse you.
A centralized tool is a way of bringing together all the contacts, changing the information quickly, and being sure of the data.
Dryfta comes with a very powerful CRM system that allows you to keep contact records, log interactions, and create targeted lists. Any team member can get the most updated information whenever they want from the office or remotely.
3. Communication and Messaging Tools
Efficient communication is the main thing in a successful event plan. Logically, it is obligatory for a team to share updates all the time, especially when they are in a high-pressure situation.
One of the biggest troubles of email chains is that in a very short time, they become extremely long and very difficult to navigate. The essential messages are getting lost among others. Consequently, misunderstandings arise that slow down the working process.
With Dryfta’s automated, broadcast, and personalized email workflows, along with its built-in messaging module, teams can send updates to attendees, speakers, and reviewers in just seconds.
4. Real-Time Collaboration Documents
Shared documents have become the standard of communication for the teams, in which you can see schedules, floor plans, speaker lists, and budgets all in one place. The changes are visible to everyone immediately.
The fact is that real-time collaboration teams can double their output in half the time without the need to exchange files. Google Docs, Google Sheets, and Notion are excellent instruments when a team member’s active collaboration engagement is required.
5. Registration and Ticketing Tools
An efficient registration tool is a great gift to both the team of organizers and the audience. It is a mechanism that signs up, charges, confirms, and even produces badges.
If you are still doing registration manually, then people have to wait in a long queue, the registrations are prone to errors, and the whole experience of the attendees gets worse.
Dryfta offers online registration forms, ticket sales, promotional codes, attendee profiles, and payment processing. The whole registration can be set up in a limited time, and you will be able to track every attendee live.
6. Abstract Management Peer Review Tools
An academic conference or a research symposium as an event needs a set of tools that efficiently handle abstracts, peer reviews, author communication, and the upload of the final paper version.
Just managing hundreds of submissions via email will be a complete disaster. Essentially, a well-organized platform is a mistake prevention system.
Dryfta is very well known internationally for its platform for abstract submission, double-blind peer review, methods for reviewer assignment, decision notifications, and author dashboards. Hence, the company process between the organizers, track chairs, reviewers, and authors becomes very simple and free of confusion.
7. Scheduling and Agenda-Builder Tools
An event requires a definite schedule that can be followed by the participants. A powerful scheduling system enables the staff members to plan the sessions, select the speakers, and update the news at once.
Schedules are changing frequently. Editing them manually leads to mistakes, and thus the schedule has to be published again.
Dryfta comes with a drag-and-drop program schedule builder that allows the staff members to prepare the event agenda, allocate the rooms, add the speakers, and publish the final program on the event website.
8. Event Website Builders
A professional website is a must for any event featuring registration, speakers, schedules, and announcements. A responsive website creates confidence and makes the user experience better for the attendees. Dryfta provides the event websites that are customizable with themes, sections, pages, menus, forms, and SEO elements.
9. Attendee Engagement Tools
Without an attendee interaction, networking, questioning, and energizing participation, events are less successful.
When attendees participate more, they stay longer, learn more, and remember the event better.
With Dryfta, the community can enjoy discussions, private messaging, event apps, polls, announcements, and tools for networking among the attendees.
Such features ensure your event remains full of life and interaction throughout the time interval from the beginning to the end.
10. Analytics and Reporting Tools
An essential part of event planning is data. Measurement of success is impossible without data. By using analytics, teams can grasp various aspects such as attendance, participation, income, and the overall influence of an event.
Dryfta offers dashboards for various data sources such as registration, abstract statistics, finances, demographic of the attendees, engagement, and the popularity of the sessions. Decision-making becomes more effective when the team has complete information.
11. Payment Processing and Finance Tools
Efficient payment methods enable the recording of ticket income, invoices, refunds, and money-related reports from a single place. Money mistakes can lead to huge problems for those who organize events.
Dryfta connects with safe payment gateways, monitors transactions, issues receipts, and makes money management easy for the whole team.
Final Thoughts
Event planning is a breeze when you have devices that empower your team, automate the monotonous tasks, and keep everything neat in one place. A collaboration tool gives you enough time to concentrate on producing a top-notch event.
Dryfta is a single platform that integrates most of these tools that an event planner could use, thus saving them from the hassle of using multiple apps. No matter if you have a university conference, a corporate event, a workshop, or an exhibition, Dryfta is there to assist you in the whole planning process every step of the way.
Start using the event planning tools that are the first choice of thousands of organizers all over the world. Why not give Dryfta a try today? Schedule your free demo and witness how simple your event planning can be!