The incoming chair starts a conference committee handover with the shared drive, contracts and last year’s schedule. What they do not have is the story behind them. For example, one floor plan says Ballroom B while a later file says Ballroom C. The registration account still belongs to someone whose committee term has ended. A supplier credit appears in an email thread, but nobody knows whether the team applied it.
At that moment, the handover either protects the next event or leaves the new team rebuilding decisions from fragments. The failure rarely comes from careless people. It comes from treating a folder transfer as a transfer of knowledge, ownership and responsibility.