Tag: Abstract management system

What is an abstract management system?

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What is an abstract management system & How does it work?

As the word suggests, an abstract summarizes a larger document, primarily used in academic content (such as a research paper). When several authors prepare their abstracts and submit it to a conference through an online channel, it is referred to as abstract submission. This process of abstract submission and management is where an abstract management system comes into play.

Abstracts management, i.e., the process of receiving, accepting, preparing, and reviewing abstracts, can be made easy & efficient via abstract management software.

It saves time and prevents any data loss

Instead of conventional manual work, an abstract management system assists in end-to-end management of abstracts, including setting content requirements and deadlines, forming a team, determining each person’s engagement, collecting and reviewing abstracts, and publishing the final proceedings. This allows staff to stay on top of the work, from managers overlooking the work to people responsible for doing the work. It enables all team members to stay organized and on the same page, which is the key to higher efficiency hence an optimal use of resources.

 

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Tips for Launching Call for Papers for your Conference

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In the world of academia, conferences issue a call to researchers far and wide to submit their papers on their research and findings to be shared to their attendees. But, if it’s your first time doing so, it could get a little out of hand, considering that you’ll be receiving papers from every nook and cranny of the world. Here are a couple of tips to help you along the way.

 

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New features: Enable Open Discussion for Reviewers; Create Multiple Discussion Rooms

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☑ Enable Open Discussion for Reviewers

In our last update, we added a discussion section for reviewers to discuss about an abstract before accepting/rejecting it. We have provided this a setting under Open Review settings to enable Discussions for assigned abstracts.

Under each assigned abstract, there is now an Open Discussion button. Reviewer would click on it to open the discussion room for the abstract and post comments and upload files along with the Reply button to reply to comments from other reviewers assigned to the abstract.

In the backend, under the abstract detail view, we have provided a discussion tab to display the comments posted by reviewers. There is a Reply button besides each comment to allow admins to reply to comments from within the backend.

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UMaine Student Symposium 2019 by University of Maine – A Case Study

Dryfta was a Godsend!

The research and creative activities of undergraduate and graduate students are showcased at the annual UMaine Student Symposium. This day-long event features the work of students from academic disciplines ranging from the sciences and engineering to arts and humanities.

UMaine

Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, Program schedule building & management.

Here’s a quick interview with Tammy Crosby, Special Assistant to Vice President for Research and Dean of the Graduate School, about her experience with using Dryfta event platform for UMaine Student Symposium
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Abstract Management System that Checks All the Boxes

 

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In a conference, among other things, one of the many important jobs of the chair committee is to launch the call for papers, collect proposals and abstracts, assign them to reviewers and manage each and every task involved in the abstract management workflow. There are two workflows a conference organizer would choose from when opening a call for abstract submissions.

Manual abstract management

The manual process of collecting abstracts through email, then forwarding these emails to prospective reviewers who would eventually review these abstracts. Reviewers would then email these reviews to the track chair. Track chair sends an email requesting authors to revise the abstracts, if needed. Finally, the chair would make decision on the abstracts and send another email to convey authors of their decision. Authors would then confirm their attendance by paying the registration fee or by sending yet another email to confirm their participation.

Every step is a manual task which requires a lot of work hours and multiple staff to manage the complete workflow. And if you made a mistake in any of the steps during the submission process, it would not be very forgiving and would make you redo all previous steps making the whole process cumbersome and inefficient.

However, there’s a better alternative.

Automated abstract management

An abstract management system automates these steps, from author invites to abstract submission, abstract assignment to review submission, abstract revision to decision making, automated email notifications to generating abstract books out of the submitted abstracts, auto-populating the program schedule with accepted abstracts to creating a PDF copy of the program schedule and virtually every other task involved in the call for papers process, resulting in huge savings in terms of time and effort.

 

Dryfta abstract management system enables the chair committee to either set up a straightforward submission process to submit papers or a complex submission process with multi-level, multi-track abstract submission, and review workflow.

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Borderless Cybersecurity Conference & Technical Symposium by Oasis Open – A Case Study

Successful use of Dryfta

Borderless Cybersecurity Conference helps organizations identify and avoid some of the biggest pitfalls in threat intelligence. The conference program brings together the OASIS Borderless Cyber and FIRST Technical Symposium communities to provide guidance, outline next steps, and identify available resources to help you deal with imminent or emerging cyber threats.

Oasis Open

Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, generating Program schedule.

Here’s a quick interview with Jane Harnad, Manager of Events, about her experience with using Dryfta event platform for Borderless Cybersecurity Conference
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