Someone recently asked me how she should go about organizing an event. So I jotted down a quick list of things which I do to plan my own events and making sure my attendees go home happy, and I also get to have a decent ROI.
Here’re the most common things that I do every time I have to organize an event:
There are almost 300 event management platforms out there. However, not everyone caters everything to everyone. Some only focus on registration systems, while others focus on attendees engagement. Some are primarily developed for corporate events, while others are focused on academic conferences. The problem is not a single event platform was ever developed with academic conferences in mind. There are platforms which provide abstract management, peer reviews, and ticketing but that’s not all that happens in academic conferences. Apart from presenting their papers, they also attend numerous sessions, workshops. The attendees at the conference network with fellow attendees, speakers, authors and researchers, collect leads and contact details from them, setup one to one meetings with each other. There’s so much that happens in an academic conference.
For some time now, the Dryfta team has been working on a side project. The premise was to build something practically useful, obviously. So we brainstormed. Since, at that time we were writing codes for the abstract management and peer reviews functionality of Dryfta, the first thing which came to mind were authors and speakers who would use this functionality to submit their abstracts and papers.
As event organizing staff, Program Builder allows you to add session details, choose venue, date & time, add/choose speakers & moderators, set a capacity for attendees or set to unlimited, upload an image depicting the session and choose if the session is invite only.
Yesterday, while doing some quick research on our event tech counterparts, this realization came upon me that most event tech startups are implementing this very abhorrent practice of bloating their platforms with too many features. I think I know where that’s coming from.