The academic world isn’t short of conferences. From research presentations and forums to seminars and webinars, these are just a few of the many events that require careful preparation and flawless coordination to ensure everything goes smoothly. However, managing an academic conference using traditional techniques can prove to be not only time-consuming but inefficient. Adopting the latest technological innovations has been a blessing. The academic event management systems help the organizers ease the whole process of conducting and executing a conference.
In this guide, we will touch upon the top reasons to choose Dryfta as an academic event management software, tips on what to look for, such as features of event management software, and more.
Top Reasons to Choose Dryfta as an Academic Event Management Software
Choosing an academic event management platform in 2026 is one of the best strategic decisions that organizers should make. To connect with a vast range of audiences and to deliver maximum results that reach several scholarly communities, software like Dryfta is a must.
Easy Scheduling
Event organizers don’t want their team to be going through large sheets of paper and handwritten lists to schedule an event. This is burdensome, consumes a lot of time as well, and costs a huge amount in case some critical detail gets missed. Using Dryfta’s all-in-one event management platform helps organizers make real-time changes and additions to event schedules. It helps the conference attendees personalize their timelines and access them comfortably from their smartphones with just a click.
Quick and Simple Registrations
Manually managing the registration process leads to missing important aspects, which further leads to chaos. Not only is it time-consuming, but it also leads to a lot of errors, which can be easily avoided by using Dryfta’s event management software. It consists of advanced applications that allow you to send a request to the attendee, and by accepting it, they will be automatically enlisted for the event on the platform database without any lengthy process.
Review Process
AÂ platform like Dryfta makes handling your abstract management simple with its configurable options for metrics such as word limits, submission dates, maximum intake, and automated author notifications. The review system becomes effortless due to the features present, such as:
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- Filtering abstracts by keywords
- Enabling various ways of reviews, like double-blind and open
- Sending feedback from reviewers and several other handy functionalities.
Accelerate Marketing Initiatives
With the help of Dryfta’s conference management platform, you can enjoy the perks of pre-set email campaigns, segment your target audience, and send directly. This helps in creating a high-impact that increases the attendee participation. You can measure the success of your event marketing campaign through extensive campaign reporting, helping you notice where it isn’t working. All of this and more can be achieved through Dryfta’s event marketing platform.
Budgeting
The tedious task of number-crunching gets simple with the Dryfta platform. With the help of pre-configured categories, you can keep track of expenses, paid advances, and refer to earlier budgets to draw inferences without any hassles. You can even create interesting visual graphics that help differentiate among several available budgets and plans.
Rich Database
Excel sheets and documents might look good, but using an advanced event management tool like Dryfta is ideal. It offers quick and easy access to the database that contains several important contacts, content, campaign collaterals, and other useful information that the event organizers require. This can also be helpful for future events. All of this can be done hands-on just with the click of a few buttons.
Sponsors Display
Not just attendees, guests, and keynote speakers, but the sponsors that fund the academic event are also important. With the help of event management platforms like Dryfta, displaying sponsors’ badges and digital profile details on the event webpage will increase the brand’s presence.
Event Metrics
Dryfta provides key insights such as:
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- Areas where the event is lacking
- The number of attendees who appeared
- Social media mentions
- Revenue generation,
- Engagement rates and much more.
Information from these metrics can help the organizers shape future events. This also results in reducing operating costs and boosting the overall event performance.
Build Reputation
Not only time and cost savings, but event management software also offers to build the reputation of an academic conference. When the organizers use an event management system like Dryfta, they bring modern solutions to handling their event. This reduces the occurrence of human errors and boosts the overall success of the event.
It builds the reputation of the event and gives it more exposure. It leaves all the stakeholders, such as sponsors, exhibitors, attendees, speakers, and volunteers, with a good experience and increases the likelihood of future collaboration.
Prerequisites to Consider While Choosing an Event Management SoftwareÂ
The event management platforms have tremendously evolved far beyond simple registration and mailing systems. These innovative solutions are one-of-a-kind. They offer many features that make the process of planning, managing, and executing the academic conference seamless. There are too many options available in the current market, but picking the right one requires thoughtful consideration. Thus, asking the right questions will help you shortlist the best event management software for your academic conference.
Does the Software Meet the Academic Conference’s Core Objectives?
The initial step is to think about whether the features in the event management application are aligned with the requirements of the academic conference. The organizers should ensure that they pick the right software that helps run the whole event smoothly.
Choosing software like Dryfta will assist you with the most tedious and time-consuming tasks of the event. This will help the whole team perform their task accurately. Once the main objective of the conference is met, most of the other trivial things can be easily taken care of.
Is the Software Interface User-friendly?
The event organizers must always bear in mind that a majority of keynote speakers and senior researchers shouldn’t feel burdened while using the platform.
Picking up an event management platform like Dryfta that is not gimmicky and offers user-friendliness, and is easy to navigate is highly recommended. Always choose a software that has a simple layout, with straightforward options and fields. This helps in minimizing confusion and difficulties when the guests use the software.
Is It Capable Enough to Handle the Size of the Event?
When choosing software, the size of the event is also something that requires careful consideration. Some event management platforms only cater to smaller group events and can be quite limiting if you are planning an event on a grand scale.
For example, if the academic conference consists of scholars and speakers who are attending from around the globe, pick one that handles the huge guest lists, as well as logistics. Also, make sure it has multiple communication channel integrations like Dryfta.
Can I Afford the Software?
The most frequently asked question by several event organizers is the affordability of the event management software. The cost involved in using a particular platform is very important. Compare the prices and the key features based on your requirements. Now, shortlist a few platforms that are suitable.
Choose a software like Dryfta that mainly handles the core elements of the event, which is always the best option, in comparison to software that is expensive and offers too many features that are barely used.
Does the Software Provide Internal Communication?
Internal communication is crucial for successfully planning any event. The event organizers usually need to communicate with their teams. This feature in an event management software helps to streamline the communication channels and helps in discussing any ideas, sharing details, and addressing any problems instantly.
Dryfta comes with its own mobile event app that conference organizers will find convenient. The app helps to bridge the communication gap. It also helps to stay connected with the different teams and works pretty well.
Does it Provide Customization Options?
As an event organizer, you want to provide personalized experiences to your attendees. And for an academic conference, the layout is more professional and minimal. You don’t really expect someone to take your academic conference seriously if there is no personalization. It is also important to pay attention to the sponsors who are involved in the event.
Displaying the logos of the sponsored companies allows attracting more audience and increases the brand’s presence. Dryfta software offers some great features that provide customization options on the event’s physical and digital media, such as pamphlets, event agenda books, online invites on social media, and emails. Adding logos, ready-to-create templates, color themes, and flexible modules for different academic conferences that are helpful in long-term use.
Does It Offer Analytics and Reporting Post-Event?
The analytics and reporting features provide a breakdown of an academic conference. This helps in assessing the success of the whole event. With the help of these built-in analytics features, the event organizers would be able to easily identify the pain points of the academic conference and look for ways to fix these for the upcoming ones. Apart from this, it also gives a good idea of the event’s reach as well as interest drawn in specific topics. This helps in curating better guest lists who would be interested in a particular topic or style of the event. This also leads to continuous improvement of the event.
Does It Offer Good Customer Support?
If an event management software does not offer a good customer support team, then it can ruin your experience. When something does not work the way it should, you need help, especially if the event is only a few days away. If you are in the process of choosing a software that meets your requirements, then try sending an email to the support team of the platforms you have shortlisted.
Reach out to them with the help of live chat systems or their social media pages to see how much time they take to get back to you. Check out their website’s help pages to better assess. Good customer support ensures that you are never stuck, especially during the time of the critical review process or submission timelines.
Does It Offer Integration Options?
Social media is the go-to platform to spread any message related to your event. These platforms are also a great medium to grab the attention of the younger scholars. Select an event management software like Dryfta that gives options to publish the event details, like posters and visuals, for maximum exposure and easily integrates the invites and check-ins. The software must also ensure compatibility with the payment gateway sites without any security breaches. This helps in attracting more people to the event and increases the reliability.
Is There Any Free Trial Option Available?
Free trials are always the best option to understand and use event management software. You get a chance to play around and try the features, and observe how well it gets aligned with your needs. All this can be done without spending a single penny. Such free trials are great if you are planning to buy the software for long-term usage.
Does the Software Guarantee Security for the Data?
Academic conferences consist of sensitive data, such as scholars’ names, affiliations, emails, payment details, paper submissions, speakers’ details, and more. Always choose a software like Dryfta that complies with global standards of data security and compliance. Get all the information related to the data encryption, access controls, and backup systems using the Dryfta platform. Getting compromised on data security often leads to the downfall of the whole event.
Wrapping Up
While on the hunt for the right event management software for your academic conference. Don’t get overwhelmed. Always think strategically about the needs of the event. So that you can future-proof your investment. The best application for your event management is the one that matches your vision, supports your values, integrates perfectly with your workflows, and comes with dedicated support, just like Dryfta. Schedule a live demo with us today to learn how the platform works.