Powerful, Enterprise-Grade Event Management Software
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Full-Service Abstract Management Software: Collect âž© Assign âž© Review âž© Decide âž© Notify
Customizable forms to collect & review abstracts, symposia, proposals & grants
The Complete Event Schedule Builder to Create Virtual & Hybrid Sessions
Create Event Schedule with Slides, Group Chats, Survey forms & more
Engagement Tools to Host Virtual Conferences & Online Community Website
Engage attendees & Produce knowledge with online networking portal
Academic events have now moved beyond the concept of printed agendas and static timetables. Organizers deal with complex event lifecycles with diverse session types, parallel tracks and virtual participants. At the heart of the successful events lies a feature that is transforming how event planners work and how attendees experience events. This is the interactive event schedule feature.
Planning academic conferences is one of the most demanding tasks in scholarly work. From multi-track sessions to parallel panels and keynote talks, the events aim to bring researchers together. However, there is one persistent challenge that organizers face, which is scheduling conflicts at events.
One of the most important aspects of planning an event or a conference in its early stages is scheduling. For most events, it is the locking of an event schedule that allows room for other facets of the event management process. Such is the importance of placing your event sessions and activities at the right places and into the right pockets of time throughout the day.
Universities hold many events, from academic conferences and student workshops to orientation weeks, alumni reunions, guest lectures, and community outreach sessions. Managing all these events using spreadsheets and manual calendars becomes overwhelming. For this reason, top universities invest in event scheduling software that brings event planning into one place, automates repetitive tasks, and enables real-time interdepartmental communication. Continue reading
Planning a multi-day event sounds exciting. It also brings pressure. You want to deliver value and respect the time attendees spend. The biggest challenge sits at the centre of it all: the agenda. A packed agenda looks impressive on paper. In reality, it can drain attendees fast. Continue reading
Most present-day conference organizers are surprised at the challenge of keeping attendees engaged and satisfied throughout multi-day events. This is a hurdle that is particularly relevant in reaching out to and sustaining the interest of the present generation today. With shorter attention spans and a multitude of things to juggle daily, it is hardly sufficient for conference planners to simply plan and organize said conferences. Hence, it is now just as important to stand out with interactive event schedules.
The future of the events is clearly hybrid. It is a space where physical and digital experiences merge on a global scale. Hybrid conferences help manage sessions, virtual and on-site attendees, syncing speakers across the globe, all through one single unified system.
Effective communication is crucial for the success of any conference or event. Organizers often need to promptly notify speakers and moderators about their sessions, allowing them to prepare adequately for their presentations. Dryfta, the leading event management platform, has introduced an exciting new feature: the “Notify Speakers/Moderators” button to address this issue. With this powerful tool, organizers can now effortlessly notify speakers and moderators about their sessions as soon as the program schedule is created. This proactive approach enables presenters to prepare for their presentations well in advance, ensuring a seamless and impactful event experience.
There are a lot of details to nail down when you are organizing an event or conference. What structure do you use, how do you handle a networking event, how long should speakers be on for, and how many intervals should you include? These are all excellent questions that deserve an answer, and while there is no single ideal way to run an event, you can use scheduling best practices to create event schedule for your next conference and ensure your guests get what they need out of their attendance.
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If you host plenty of sessions at your conference, scheduling them must have been no easy task! There’re just so many variables to deal with. Venues, Speakers, Moderators, Presentations, Tracks, Days, Time slots. Multiply that with 10s and 100s of Sessions and you have thousands of probabilities to think about.