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5 Ways to Implement Automation for Your Next Event

If your organization often hosts events, you know that it can be hard getting your offering to break the surface and effectively resonate with your audience. However, new technology and online solutions make it easier than ever to automate many processes and maximize success even when the event is over.

Your event should reflect your organization’s main goal and aim to connect to potential guests in a personal way— and automation tools can help. Associations and other organizations should invest in solutions to automate communications and simplify internal processes. Otherwise, you’re wasting valuable time that could be spent on your actual event.

Fonteva, is committed to helping associations increase the value of their membership and translate value to their members through events. Even if you don’t work for an association, these best practices and tips can come in handy as you start thinking about your next event strategy.

Whether you’re just now implementing automation tools or want to improve your existing automation strategy, it’s important to consider the event management software and tools that your organization already uses. In this guide, we’ll cover how to best leverage automation for your event and do the following:

Personalize marketing content
Streamline the registration process
Update guests on important event information
Use data to make real-time insights
Engage with guests after the event

When you utilize automation tools for your event, you spend less time creating and sending marketing content and more time engaging your guests and offering genuinely valuable experiences. Ready to learn more? Let’s begin.
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10 Ways To Prevent Burnout When Planning an Event

We all know that many factors need to be considered when planning an event. And, we also know that trying to figure out all these, along with the most minuscule details, can easily drive almost anyone into a wall. So, before you reach that breaking point while on your pursuit of the perfect event, here are 10 different ways you can alleviate stress and prevent a burnout while planning an event.

5 Common Problems Event Planners Face

Event planning includes many different aspects, from picking out the right venue, organizing the catering, ensuring that that everything is coordinated, right down to the most minuscule detail and many other elaborate, important tasks. However, when managing all these at the same time, there will bound to be some slip-ups here and there and we are well aware of those things. Which is why we have decided to put together a list of five of the most common issues that are faced by event planners or managers when they plan for events, so that you don’t make the same mistake too. What are we waiting for, let’s dive right in!

5 Ways To Make Event Sign-Ups a Breeze

When it comes to sign-ups for an event, it can be quite the challenge for event planners to keep their pace up for the whole day, clipboard in hand, recruiting more event attendees for the day. By midday, you know that the spirits have dampened and not many are willing to stop for those few extra minutes, even to give you measly details such as their first name and email. But, what if, there was a much simpler way of going about getting more people to sign up for your event?

The secret here is to be able to automate your sign-up processes as much as possible. Let’s face it, since the dawn of the technological age, people have been slowly begun to embrace the convenience that has come to be associated with technology. So automating things would be the most logical step forward. But, how in the world to go about that? Here are five different methods that you can start with to help make your event sign-ups a breeze.

5 Effective Ways To Automate Tasks When Planning an Event

Most event planners struggle with having lots of essential tasks that need to be carried out with great detail to ensure the smooth flow of their events. For example, managing the signups and registrations, organizing the guests, sorting out billing and invoices and many other common tasks that are somewhat repetitive. To make things way more efficient and save you some time, it would be better to look into parts of event planning that you can automate.

6 Ideas Guaranteed to Keep Your Audience on the Conference Floor

The whole idea of having a conference is to bring people together, share information and to meet new people. However, since the rise of the social media giant, not many are as keen as they were about the idea of having to get down and dirty to actually approach a real person and spark a conversation but instead, are content with communicating to others via a virtual space where information flits by at light speed.

Now, we can’t have it going in this way, so we need to come up with fresh new ideas to entice these technologically-inclined beings to step out of their virtual world and make real contact with people. These 10 ideas are guaranteed to do just that and you’ll soon have a conference floor full of happy people, chitty-chatting away.

How to Run an Event on a Shoestring Budget?

Planning an event, no matter the scale, requires careful budgeting to ensure success. Contrary to popular belief, a larger budget doesn’t always guarantee a better event. With smart strategies, creativity, and resourcefulness, you can deliver an impeccably executed event without overspending. Here’s a guide on how to plan and run a successful event on a limited budget.

How to Protect Your Event Data from Cyber Threats

With devices, applications and internet connectivity multiplying year on year, it is no surprise that the risks associated with cyber security too are on the rise. While every enterprise working in any industry needs to focus on strengthening their digital security, event management is no different. Especially since it involves data from sensitive sources such as event sponsors, event attendees and the enterprise itself, a well-rounded cyber security framework is necessary.

Additionally, damage in case of data and cyber slippages are nothing but heavy. The damage in terms of monetary cost a business suffers due to a malware attack is estimated at an average of 2.4 million2 , aside of reputation risk and further losses. Which is why, creating a sound cyber security framework in event management is paramount. Here’s how you can achieve that.

☑ Create A Comprehensive Cyber Security Strategy

As an organization, the primary and foremost process in the direction of cyber security is to chalk out a comprehensive cyber security strategy. While this should be an enterprise-wide exercise, it should be reiterated and customized at the start of any initiative such as an event. Some facets of this strategy can include:

4 Advantages of Cloud-Based Event Management Software

Many people are under the impression that event management is somewhat an easy task to accomplish, but only those who are actually in the field would know how many details need to be looked after for a single event to run as smoothly as possible. And it would be a difficult feat to keep track of all these little details separately, which is why most event managers enlist the help of an event management software that helps them to integrate all these components that are required to organize an event, into a single, easy-to-manage platform.

Out of all the several types of event management software that are available in the market, there seems to be a preference for cloud-based event management software. Why, you ask? Let’s find out what the advantages of a cloud-based event management software are and you’ll see why it’s one of the most preferred among event managers and planners.

Measuring Return on Investment (ROI) of your Event

The whole point of organizing an event is to get people to attend your event, have a good time, connect with you on a face-to-face platform and leave you with a bunch of new leads for your further marketing funnels. But, how about the Return on Investment (ROI) of your event? We know how to calculate the ROI for businesses, but what about an event? Here are a few ways that you can use to measure your event ROI, depending on the type and goals of your events.

Tips for Generating Leads in an Academic Conference

Conferences, business events and industry trade shows are an excellent platform for business outreach and networking. Increasingly, these events are not just being used as tools for business awareness, but also prospect identification and lead management. With thousands of dollars being spent on curating and executing academic conferences, there needs to be an identifiable, tangible, and traceable business benefit derived from them in terms of lead management and sales realization. Here’s how you can achieve all of this and more at your next academic conference.

How to Choose a Theme for Your {Scientific} Event

When organizing an event, especially a scientific one, setting a theme can be pretty mind-boggling thing. The theme is often confused with a topic or an idea. The difference is that a theme is something that encompasses everything that is related to your event and topics or ideas would be decided on whether they fall into the theme umbrella. Setting a theme allows for your audience to have an idea about what your event is about and is essentially their first impression of it. Here are a couple of tips on how you can choose a theme for you event.

All-in-One Event Management Software

Abstract Submission & Review Management System

Event Scheduling & Speaker Management System

Virtual Events & Community Platform

☑ Create A Comprehensive Cyber Security Strategy