How to Organize a Virtual Event: 10 Steps


We have all, in some way or form, attended a virtual event. So, what is a virtual event? A virtual event is an event that takes place anywhere on the internet rather than in-person. It could be anything from a live stream session, live-tweeting, a Facebook watch Party, even your latest Snapchat post counts as a virtual event. These interesting new channels for hosting events may seem like they’ve only just surfaced, but in fact, virtual events have been around since 1993.

And now that you’re faced with your first virtual event, you may not know where to start from. So, we’ve put together a list of 10 fresh ways that will help you to organize your virtual event and ensure that it’s a roaring success. Let’s get to it!


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Enable Authorized Check-ins to Prevent Attendees from Checking-in Remotely



As an organizer, if you wish to allow attendees to check-in to a program session only once they’re physically present at the venue, you can use the authorized check-in solution from Dryfta. The authorized check-in prevents attendees from checking-in to sessions remotely. Here’s how it works:
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Zoom Integration for Dryfta is now Available

Dryfta + Zoom integration


Zoom integration for Dryfta is now available. Check it out:

If you, however, wish to Livestream your Zoom webinar within your website and not want people to keep switching between your website and Zoom for each webinar, read this guide:


Dryfta is the all-in-one, fully-integrated, collaborative event platform that event organizers use to collect submissions, sell tickets for online meetings & on-demand videos, create program schedule and send email campaigns. All from one dashboard.

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How to Live Stream a Webinar on your Event Website


The Biggest Disadvantage of Webinar Platforms
For hosting virtual events, organizers generally use a webinar platform like Zoom and share a link to the webinar on their event website. This setup, however, means participants have to check-in to sessions on your event website. Then they’re redirected to the associated Zoom webinar that would open in a Zoom desktop client. Participants then flock back to the site and check-in to another session and are redirected again to the associated Zoom webinar. So, they have to switch between the website and the webinar platform continuously.

The Biggest Advantage of Live-Streaming
As a better alternative, if you want to improve the participants’ experience, so they do not have to move out of the website and go to Zoom to watch the webinar for each session, you can Livestream webinars on your website. This setup lets you offer a branded user experience, ability to monetize through multiple channels and provide audience engagement tools to participants and exhibitors right within the website.

In this article, we will talk about the steps required to Live-stream your virtual sessions on your event website. For this tutorial, we have used the following tools:

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Build & Generate Participation Certificates


Using Certificate Builder, conference organizers can customize & print certificates for participants. It also takes care of the distribution with multiple distribution channels to choose from. Read on to know more.

Import your Contacts
You can either add contacts one by one, or let them register on their through a public form. Optionally, if you already have their information in a spreadsheet, simply import the spreadsheet into your Dryfta account at once. Once your contacts are imported, you can assign different usertypes to them eg. participants, speakers, organizing staff etc.

Design & Customize Participation Certificates
Go to Certificate Builder and start designing participation certificates for your attendees, students, speakers and general staff. You can design separate certificate for each usertype. When customizing the design of your certificate, you may also upload the conference/seminar’s logo, authorized signatory for the certificate, dynamic information about the participant, sponsors’ logos, additional information about the conference/seminar among other things.

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Create User-Friendly Forms with the All New, Easy-to-Use Form Builder


We listened to your feedback and released an update to the form builder tool. The new changes are a great time saver requiring a lot less clicks for creating/copying a field.

Instead of clicking on the Add new field button to add a field, admin would now be displayed with the floating field types in the right side of the form.

They can select a field type to easily add a new field. On selecting a field type, it would open the field editor where admin would enter the field name for the field type selected.

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