Author: Zeb Reyaz

How to Live Stream a Webinar on your Event Website

 

The Biggest Disadvantage of Webinar Platforms
For hosting virtual events, organizers generally use a webinar platform like Zoom and share a link to the webinar on their event website. This setup, however, means participants have to check-in to sessions on your event website. Then they’re redirected to the associated Zoom webinar that would open in a Zoom desktop client. Participants then flock back to the site and check-in to another session and are redirected again to the associated Zoom webinar. So, they have to switch between the website and the webinar platform continuously.

The Biggest Advantage of Live-Streaming
As a better alternative, if you want to improve the participants’ experience, so they do not have to move out of the website and go to Zoom to watch the webinar for each session, you can Livestream webinars on your website. This setup lets you offer a branded user experience, ability to monetize through multiple channels and provide audience engagement tools to participants and exhibitors right within the website.

In this article, we will talk about the steps required to Live-stream your virtual sessions on your event website. For this tutorial, we have used the following tools:

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Build & Generate Participation Certificates

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Using Certificate Builder, conference organizers can customize & print certificates for participants. It also takes care of the distribution with multiple distribution channels to choose from. Read on to know more.

Import your Contacts
You can either add contacts one by one, or let them register on their through a public form. Optionally, if you already have their information in a spreadsheet, simply import the spreadsheet into your Dryfta account at once. Once your contacts are imported, you can assign different usertypes to them eg. participants, speakers, organizing staff etc.

Design & Customize Participation Certificates
Go to Certificate Builder and start designing participation certificates for your attendees, students, speakers and general staff. You can design separate certificate for each usertype. When customizing the design of your certificate, you may also upload the conference/seminar’s logo, authorized signatory for the certificate, dynamic information about the participant, sponsors’ logos, additional information about the conference/seminar among other things.

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Create User-Friendly Forms with the All New, Easy-to-Use Form Builder

 

We listened to your feedback and released an update to the form builder tool. The new changes are a great time saver requiring a lot less clicks for creating/copying a field.

Instead of clicking on the Add new field button to add a field, admin would now be displayed with the floating field types in the right side of the form.

They can select a field type to easily add a new field. On selecting a field type, it would open the field editor where admin would enter the field name for the field type selected.

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Schedule your Sessions Fast & Easy with the new Program Scheduler!

Program Scheduler

 
If you host plenty of sessions at your conference, scheduling them must have been no easy task! There’re just so many variables to deal with. Venues, Speakers, Moderators, Presentations, Tracks, Days, Time slots. Multiply that with 10s and 100s of Sessions and you have thousands of probabilities to think about.

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Send Conference Participation Certificates to Delegates

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The Challenge

For many conferences, offering participation certificates to attendees is a vital part of the experience. These certificates not only serve as proof of attendance but also as a token of appreciation for the delegates’ time and effort. Dryfta’s Certificate Builder tool has been helping organizers generate and print certificates with ease, even allowing attendees to access and print their certificates through a self-service dashboard.

However, there was still a gap in the process: organizers were responsible for distributing the certificates, often requiring additional manpower, time, and resources. Attendees, on the other hand, had to navigate to the self-service dashboard to manually download and print their certificates—a step that added unnecessary friction to the process.

The Solution: Simplifying Certificate Distribution

Recognizing this challenge, the team at Dryfta set out to create a more streamlined, efficient solution. We asked ourselves: How can we make certificate distribution even easier for both organizers and attendees? The answer lay in removing unnecessary steps and delivering the certificates directly to attendees’ inboxes.

To achieve this, we introduced the “Send Certificates” button—a simple, powerful feature that enables organizers to email certificates directly to selected groups, such as attendees, speakers, or reviewers. With just a click, certificates are sent to the recipients’ inboxes, eliminating the need for manual distribution or extra steps.

How the “Send Certificates” Feature Works

The process is simple and intuitive:

  1. Generate Certificates: Organizers use the Certificate Builder tool to design and create certificates with customized details, such as attendee names and conference titles.
  2. Select Recipients: Choose the specific user types to receive certificates, whether they’re attendees, speakers, reviewers, or other stakeholders.
  3. Send Certificates: Click the “Send Certificates” button to email certificates directly to the selected recipients. They’ll find the certificates in their inbox, ready to download and print.

Why This Feature Matters

The “Send Certificates” button isn’t just a convenience—it’s a game-changer for event organizers and participants alike. Here’s why:

  • Saves Time and Resources: Organizers no longer need to distribute certificates manually, freeing up valuable time and reducing the need for additional volunteers.
  • Improves Attendee Experience: Attendees receive their certificates directly in their inboxes, without needing to access a dashboard or complete additional steps.
  • Streamlines the Process: By minimizing clicks and eliminating redundant tasks, the feature aligns perfectly with Dryfta’s design principle of efficiency and simplicity.
  • Boosts Professionalism: Automatically sending certificates enhances the event’s professionalism, leaving a positive impression on attendees.

A Necessary Change for a Better Experience

This enhancement was not only logical but essential. It aligns with Dryfta’s commitment to creating intuitive, user-friendly solutions that reduce workload and enhance the attendee experience. By addressing this need, we’ve streamlined an important aspect of post-event communication, making life easier for organizers while delivering added value to attendees.

Whether you’re planning a small academic seminar or a large-scale conference, Dryfta’s “Send Certificates” feature ensures that participation certificates are delivered effortlessly—no extra steps, no wasted resources.

Ready to simplify your event management? Try Dryfta today and experience the difference!

Related Searches

Attendance Recognition with Participation Certificate Builder

Dryfta is the cloud-based, all-in-one event management platform for universities & non-profits.

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New features: Enable Open Discussion for Reviewers; Create Multiple Discussion Rooms

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☑ Enable Open Discussion for Reviewers

In our last update, we added a discussion section for reviewers to discuss about an abstract before accepting/rejecting it. We have provided this a setting under Open Review settings to enable Discussions for assigned abstracts.

Under each assigned abstract, there is now an Open Discussion button. Reviewer would click on it to open the discussion room for the abstract and post comments and upload files along with the Reply button to reply to comments from other reviewers assigned to the abstract.

In the backend, under the abstract detail view, we have provided a discussion tab to display the comments posted by reviewers. There is a Reply button besides each comment to allow admins to reply to comments from within the backend.

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UMaine Student Symposium 2019 by University of Maine – A Case Study

Dryfta was a Godsend!

The research and creative activities of undergraduate and graduate students are showcased at the annual UMaine Student Symposium. This day-long event features the work of students from academic disciplines ranging from the sciences and engineering to arts and humanities.

UMaine

Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, Program schedule building & management.

Here’s a quick interview with Tammy Crosby, Special Assistant to Vice President for Research and Dean of the Graduate School, about her experience with using Dryfta event platform for UMaine Student Symposium
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Abstract Management System that Checks All the Boxes

 

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Managing a conference is no small feat—it's a journey filled with countless tasks, from inviting speakers to managing logistics, and perhaps one of the most crucial parts of it all is managing abstracts and papers. Launching a call for papers, collecting submissions, assigning them to reviewers, and communicating effectively with authors requires careful coordination and flawless execution. If you’ve been part of a chair committee, you know exactly how much of a challenge this can be. Traditionally, abstract management has often been cumbersome, requiring numerous emails, constant communication, and hours of manual labor to ensure everything moves smoothly. Fortunately, with advancements in technology, things have gotten a lot easier.
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Borderless Cybersecurity Conference & Technical Symposium by Oasis Open – A Case Study

Successful use of Dryfta

Borderless Cybersecurity Conference helps organizations identify and avoid some of the biggest pitfalls in threat intelligence. The conference program brings together the OASIS Borderless Cyber and FIRST Technical Symposium communities to provide guidance, outline next steps, and identify available resources to help you deal with imminent or emerging cyber threats.

Oasis Open

Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, generating Program schedule.

Here’s a quick interview with Jane Harnad, Manager of Events, about her experience with using Dryfta event platform for Borderless Cybersecurity Conference
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Procurement Education Conference 2019 by Procurement Australia – A Case Study

Sensational! I can’t tell you enough how great this tool is you are organizing a conference or event

For the last 30+ years, Procurement Australia has been helping Australian businesses (big and small, public and private) get what they need by quickly, easily and expertly connecting people with companies, buyers with sellers and needs with solutions.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Creating Event website, Selling tickets online through credit card.

Here’s a quick interview with Esther Roper, Marketing Manager, Procurement Australia, about her experience with using Dryfta event platform for Procurement Australia Conference 2019
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Autodesk Inc – A Case Study

Perfect for our abstract submission needs

Autodesk University conferences is for users who have found creative ways to integrate and use Autodesk software in your real-life projects and developed processes that improve company workflows and efficiency. People can contribute to Autodesk University (AU) and join the leading community of Autodesk experts who are shaping industries and pushing design and engineering software to its limits.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating CFP website, Managing Speakers and assigning tasks to them.

Here’s a quick interview with Pier-André Maynard, Event Technology & Multimedia Specialist at Autodesk, about his experience with using Dryfta event platform for Autodesk University
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University of Pennsylvania – Case Study

Great, comprehensive conference planning platform

The Ethnography in Education Research Forum at the University of Pennsylvania Graduate School of Education invites submissions for its 2019 Annual Meeting and the celebration of the Forum’s 40th anniversary. The Forum welcomes scholars at all career stages seeking a supportive venue for sharing their ethnographic work at various stages of development.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer reviews, Creating Event website, Selling tickets through credit card payments, Creating Program schedule.

Here’s a quick interview with Mary Yee, EdD, University of Pennsylvania Graduate School of Education, about her experience with using Dryfta event platform for Ethnography in Education Research Forum 2019
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