Powerful, Enterprise-Grade Event Management Software
Sell tickets & Collect registration fees online
Full-Service Abstract Management Software: Collect âž© Assign âž© Review âž© Decide âž© Notify
Customizable forms to collect & review abstracts, symposia, proposals & grants
The Complete Event Schedule Builder to Create Virtual & Hybrid Sessions
Create Event Schedule with Slides, Group Chats, Survey forms & more
Engagement Tools to Host Virtual Conferences & Online Community Website
Engage attendees & Produce knowledge with online networking portal
A great and damaging misconception about Customer Relationship Management (CRM), is that many believe that this is something that concerns conventional businesses. The commercial ones. The ones that you purchase from on a regular basis. Hardly does anyone think of customer relationship management when it comes to event management.Â
Today, a non-negotiable aspect of organizing an academic event is associated with what you do post-event. Yes, you read that right. Post-event. If you’ve signed up to be an event planner in this day and age, well, we’d like to warn you that there are clear boundaries. And perhaps no finish lines. It is a race that continues well after your event officially draws its curtains.
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Studies suggest that 45% of event planners work more than 50 hours per week during peak planning periods. For academic event organizers, the workload can become even heavier, as responsibilities extend beyond logistics to include abstract submissions, reviewer coordination, and communication with scholars. Adopting an event CRM will help transition your event operations into a more organized workflow.Â
When you plan an event, you do your best to make it unique for our attendees. But the process of selling tickets to guests can be a struggle. It takes time and effort to make the ticket-selling process work. Also, ticketing has become increasingly expensive for event organizers, with many opting to accept less ticket sales in order to compensate for the high fees.
According to Research Nester, about 89% of businesses say switching to integrated event technology helps them save close to 200 hours every year. That shift explains why many event planners now look for faster, more flexible platforms that simplify complex workflows. As a result, more teams are gradually moving away from Cvent and exploring the best Cvent alternatives, including platforms that offer simpler workflows and flexible pricing.
Event registration is a live data feed. Statista notes that about 328.77 million terabytes of data are generated daily. Every spike, drop-off and demographic detail in your registration flow is telling you something about how your event is landing with your audience. If you are a proactive organizer, you should be paying very close attention to this data. If not, you are seriously missing out.
Studies show that the average form abandonment rate reaches 67.8% when more than seven fields are required in a form. People may show strong interest after seeing a compelling theme or a respected keynote speaker. Yet somewhere between clicking “Register Now” and completing the final payment, many potential attendees disappear, leading to event registration drop-offs.
Everyone who has attended an academic conference has felt the weight of networking. You sit through two days of presentations, collect a dozen business cards, eat the complimentary pastries and leave feeling oddly disconnected. You spoke to people, yes. But did you actually network with them? Probably not.
The academic event industry has historically faced significant challenges, but the digital world has presented it with a wealth of opportunities. If the conference organizers are stuck between hosting an in-person and virtual conference, then a hybrid format is the perfect option they can choose. The concept of “hybrid” includes the combination of two or more different technologies or approaches.Â
Gone are the days of paper feedback forms left on banquet tables. Today, event success is measured in real-time digital insights. While the excitement of a live event is easy to feel at the moment, many of the most important insights about what worked well and what did not can quickly fade once the event ends.
Technavio has projected the valuation of the global event management industry to be well over $1.07 trillion. And almost all forecasts are in agreement that the event management space is only set to skyrocket all the more, in terms of fiscal valuation, manpower and employment. What this means for the individual event planner or company is that this field is a high-stakes affair.
Organizing a world-class academic conference on a limited budget is no small feat. Unlike corporate events, academic gatherings demand specialized systems for double blind peer reviews, multi-track technical sessions, and the publication of credible proceedings, all while working with tight financial resources.