An Abstract Management System that Checks all the Boxes

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In a conference, among other things, one of the most important duties of the chair committee is to launch call for papers, collect proposals and abstracts, assign them to reviewers and manage each and every task involved in the abstract management workflow. There’re two ways for a conference organizer to open call for papers, invite authors to submit abstracts, assign submitted abstracts for review and make decisions.

Manual abstract management : It is a mostly manual process of collecting abstracts through email, forwarding these emails to prospective reviewers who would then review them. Reviewers would email it back to the track chair to request authors to revise the abstracts. Finally, chair would make a decision on the abstract and send another email to convey authors of their decision. Authors would then confirm their attendance by paying the registration fee or by sending yet another email to confirm their participation.

Every step is a manual task which requires a lot of work hours and multiple staff to manage the complete workflow. And if you made a mistake in any of the steps during the submission process, it would not be very forgiving and would make you redo all previous steps making the whole process cumbersome and inefficient.

However, there’s a better alternative.

Automated abstract management : An abstract management system automates these steps, from author invites to abstract submission, abstract assignment to review submission, abstract revision to decision making, automated email notifications to generating abstract books out of the submitted abstracts, auto-populating the program schedule with accepted abstracts to creating a PDF copy of the program schedule and virtually every other task involved in the call for papers process, resulting in huge savings in terms of time and effort.

An abstract management system like Dryfta allows the chair to choose from a very simple submission process to setting up a complex, multi-level, multi-track abstract submission and review workflow.

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Autodesk University Conferences by Autodesk – A Case Study

Perfect for our abstract submission needs

Autodesk University conferences is for users who have found creative ways to integrate and use Autodesk software in your real-life projects and developed processes that improve company workflows and efficiency. People can contribute to Autodesk University (AU) and join the leading community of Autodesk experts who are shaping industries and pushing design and engineering software to its limits.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating CFP website, Managing Speakers and assigning tasks to them.

Here’s a quick interview with Pier-André Maynard, Event Technology & Multimedia Specialist at Autodesk, about his experience with using Dryfta event platform for Autodesk University
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Ethnography in Education Research Forum by University of Pennsylvania – A Case Study

Great, comprehensive conference planning platform

The Ethnography in Education Research Forum at the University of Pennsylvania Graduate School of Education invites submissions for its 2019 Annual Meeting and the celebration of the Forum’s 40th anniversary. The Forum welcomes scholars at all career stages seeking a supportive venue for sharing their ethnographic work at various stages of development.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer reviews, Creating Event website, Selling tickets through credit card payments, Creating Program schedule.

Here’s a quick interview with Mary Yee, EdD, University of Pennsylvania Graduate School of Education, about her experience with using Dryfta event platform for Ethnography in Education Research Forum 2019
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National LGBTQ Health Conference 2019 by Emory University – A Case Study

Dryfta is a great event platform for conferences

National LGBTQ Health Conference is an interdisciplinary forum that provides an opportunity for presentation and discussion of current health research and programs for LGBTQ adults and adolescents with the overall goal of addressing health inequities for this highly impacted group.

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Used Dryfta for: Collecting abstracts, Sending email campaigns, Assigning abstracts to reviewers & conducting Peer review, Creating Event website, Selling tickets through credit card payments, Program schedule building & management, and Engaging attendees on Dryfta event apps.

Here’s a quick interview with April Winningham, Conference Coordinator, about her experience with using Dryfta event platform for National LGBTQ Health Conference
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How to Get through Peer Review for a Conference Paper

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There has never been a time in our world where the refereeing process has become more important than now. There is a huge rise in the number of professionals that emerge year after year, and it, therefore, becomes necessary to evaluate their papers and works in order to prove the authenticity before passing it for publication.

Peer reviewers are professionals in a field, and they review only articles which are related to their fields. Because of their experience and professionalism, the process is thorough as well as rigorous. Therefore, it becomes necessary for authors to write informative and high quality articles if they must get through peer review.

Are you a writer whose work has been reviewed many times but has never been accepted? It is not that you don’t know how to write good quality articles or papers; rather, it is that you do not know what is required of you to successfully scale through peer review. Below are some tips that will help you to write quality articles and papers:


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Things that can be done using Dryfta Event Platform

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Here’s a list of some of the things that you can do using Dryfta:

Send out invitations – Use the Email Broadcast tool to send email campaigns, send emails to selected contacts, view campaign reports etc.

Handle registration – Form builder allows you to build registration forms with custom fields you want.

Enable participants to pay their participation fee in advance from their credit cards – Payment settings under Basics lets you choose various payment methods including PayPal, Credit Card (you will need a payment gateway like PayPal, Stripe, 2Checkout etc), Wire Transfer. We do not charge any fee on payments you collect. We only charge for the plan you purchase. See here: https://dryfta.com/free-is-what

Enables you to follow up with registration issues – Dryfta has event industry’s best CRM to manage every details of your contact including his/her information, tickets, abstracts submitted and send private emails to your contacts.

Send further mails before the conference starts – You can send unlimited number of email campaigns as and when you want.

Apart from the above features, you also have the following tools at your disposal:

Abstract submissions & Peer reviews – If you are accepting abstract submissions and call for papers, then this is what you need. Allow authors to submit abstracts, assign them to reviewers to review them and then build an abstract book out of accepted abstracts automatically.

Participation Certificate Builder – Give your attendees a certificate of participation. You can customize your participation certificate like the way you want with event logo and signature. Our customers are loving it!

Event website themes – Design your own event website using beautiful themes. No HTML knowledge required. All you need to do is a few clicks and you are all set with your event website.

There’re more features which I wanted to mention here but I suggest you to explore your Dryfta platform and use them as per the need for your event.