How to Provide Instructions for Uploading Final Posters for Accepted Abstracts

How can I instruct authors whose abstracts have been accepted to upload their final posters on the Dryfta platform?

Here're the instructions on how to upload final posters for those whose abstracts have been accepted.

To upload their final posters to the Dryfta platform, the authors can follow these steps:

1. Log in to their account on the Dryfta platform.
2. Navigate to the My Abstracts section, which can be found under their user dashboard.
3. Find the accepted abstract to which they need to upload the final poster.
4. There should be an option or a button labeled Upload Poster or Add File (the exact wording can vary based on your specific settings).
5. Click on this button and select the poster file they wish to upload. Ensure that the file meets any specific requirements you have set, such as format and size limits.
6. After selecting the file, they should submit or save the changes to ensure the poster is uploaded successfully.

In addition to providing instructions for uploading final posters, here’s how you can set up fields in the Dryfta platform to collect final presentations from your event participants.

Setting Up Fields for Final Presentations

1. Log in to your Admin Dashboard on the Dryfta platform.
2. Navigate to Abstract Submissions & Review.
3. Click on Submission Questions to access the form builder where you can manage questions and fields related to submissions.
4. To add a new field for final presentations:
   • Choose the type of field suitable for file uploads, typically labeled as File Upload.
   • Name the field appropriately, for example, "Upload Final Presentation."
5. Configure the field settings:
   • Set the visibility of this field to only appear for accepted submissions by selecting Accepted Submissions only to set it to show only if the abstract status is Accepted.
   • Specify the file types allowed (e.g., PDF, PPT) and any size limitations.
6. Save the field by clicking Save.

Informing Participants

Once the field is set up, you might want to inform the participants whose abstracts have been accepted about how to upload their final presentations. You can send an email broadcast through Dryfta:

1. Go to Engagement > Email Campaigns
2. Draft an email that includes instructions on how to log in, navigate to My Abstracts, and use the new upload field.
3. Target the email to users with accepted abstracts by using the filters available in the email campaign tool.

This setup will ensure that only those with accepted abstracts can upload their final presentations, keeping your submission process organized and efficient.