Knowledge base / Speakers Management

How can presenters easily find their presentations on the schedule?

Last updated Jul 20, 2026

Question

What is the best way to instruct presenters on how to find their presentations on the event schedule, especially when searching by presenter returns many unrelated sessions and only shows initials or tiny profile photos?

Answer

The easiest method for presenters to find their presentations is by using the 'Notify Speakers' button found under the Actions dropdown in the Program Builder tool. 

This feature allows event admins to send an email directly to speakers and moderators containing the links to their specific sessions. 

Alternatively, presenters or admins can use the advanced filters on the Program Schedule by clicking the 'plus' icon to refine searches by speakers, moderators, presentations, time slots, and more. 

These options help ensure presenters access the correct sessions easily despite limitations in the presenter search feature.

Tags: presenters, schedule, program builder, notify speakers, search filters

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